Human Resources

FAQs

Online Payslips

The below provides guidance in relation to Payslips that can be found on Employee Self-Service. For guidance on Payslips from April 2022 onwards, please visit the People and Money user guides webpage, where you will find a video overview and detailed guide.

Please download any payslips and P60s you may need from our old Oracle payroll system by the end of July 2022.

A list of questions you may have regarding online payslips is available below.

View the list of questions and answers in PDF format.

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    There are many advantages to staff and the University including:

    •  Flexible access — payslips can be accessed from any open access campus computer as well as from your home and can viewed on PC, laptops, tablets and smartphones.  Secure access to your payslip is via Employee Self Service.

    •  Improved Security — your online payslip will be stored in a safe and secure place. Confidential information will no longer be distributed by internal mail, removing the risk of your payslip going to the wrong location or lying in desk/pigeon holes unattended.

    •  Environmental benefits — reducing the amount of paper printed and the energy required to deliver paper payslips around the campus will help towards the University commitment to reduce its environmental impact.

    •  Faster access — you will be able to view your payslip two working days before pay day. You will also be able to view your previous payslips (payslips from September 2016) anytime.

    •  Enhances reputation — this meets expectations from staff and delivers a more modern and reliable service.

    •  Efficiency saving — with reductions in resources, paper and printing.

     

    Changing to an online payslip will not only save money but will allow a more efficient and secure way to access your payslip. This will contribute towards the Universitys commitment to reduce its environmental impact by reducing the amount of paper printed and the energy required to deliver paper payslips around the campus.

     

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    Yes. Your online payslip will be accessed via Employee Self Service, which is secured using your username and password. However, as with any confidential information, it is recommended that caution is exercised when accessing or printing online payslips using shared computers and printers; or computers and printers in shared offices or public areas.

    You are advised to take the following security precautions:

    •  do not leave your computer unattended while you are logged on - either log off or lock your workstation (Ctrl, Alt + Delete).

    •  do not share your password with anyone.

    •  consider changing your password regularly.

    See Information Services for the policies and regulations that govern IS.

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    To access your payslip please click on this direct link:

    https://www.epeople-fin.humanresources.ed.ac.uk/OA_HTML/AppsLogin

     

    You will need to log in using your staff UNN and password.

     

    Within UoE Employee Self-Service, click on Payslip to view your most recent payslip.If you have multiple assignments you can select your other assignments from the drop down list in the top left hand corner.

     

    Please view the User Manual for a step-by-step guide.

     

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    Yes, you can access your payslip from home.

     

    You can also access your payslip from Libraries or Internet cafes.

     

    To access your payslip please click on this direct link:

    https://www.epeople-fin.humanresources.ed.ac.uk/OA_HTML/AppsLogin

     

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    Yes, you can access your payslip on an Apple Mac.

     

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    Yes, you can access your payslip on Apple, Android and Windows tablets and smartphones.

     

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    Your payslip will be available to view 2 working days before pay day.

    This means that if you are on holiday or away from work, you will be able to access your payslip before payday and not have to wait until your back at work or have to check your bank account to see how much you have been paid.

     

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    Your payslip gives you an itemised breakdown of your pay. We have made improvements to your payslip including:

        •  Start date of pay period i.e. 1st of the month.

        •  Accumulative total where multiple claims are processed e.g. 4 claims for overtime @ 1.5 enhancement will now show as 1 line on your payslip.

        •  Displaying the number of Guaranteed Hours paid at plain time equivalent e.g. 10 hours @ 0.5 is shown as 5 hours.

        •  Year to date balances will include employees pension contributions and total contributions.

        •  No more zero value entries other than statutory deductions.

     

    Payslip Guide has been produced explaining your new payslip.

     

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    Yes, your payslip is produced in PDF format that allows you to save, print and can be attached to an email for sending. See the User Manual for detailed information.

    However, you should consider whether you actually need to print it. As with any confidential information, it is recommended that caution be exercised when accessing or printing online payslips using shared computers and printers.

    See Information Services for the policies and regulations that govern IS.

     

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    Yes, payslips from September 2016 payslip will be available to view.

     

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    Yes. Online payslips are standard across many organisations and are universally accepted by banks and other financial institutions.

    Your online payslip is a formal payslip, which includes the Universitys logo.

    However, if you have any issues ask the lender to contact payroll on 0131 650 2277 for confirmation.

     

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    Guidance on the www.gov.uk website indicates: "If your payslips are not on headed paper or are printouts of online payslips, you must provide a letter from your sponsor, confirming the authenticity of the payslips".

    To this end, you can download a letter on Employee Self-Service by clicking the link below where you choose which payslip you would like to view. The letter is for the attention of the UKVI caseworker, it confirms the authenticity of the payslip and provides a contact should the UKVI caseworker have any queries. It is dated with the date the on-line payslips came into effect, however the UKVI have confirmed that this is acceptable.

    If you have any queries please contact your contact HR Helpline by email HRHelpline@ed.ac.uk

     

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    You will continue to receive a paper payslip posted to your home address.

     

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    You will continue to receive a paper payslip posted to your home address.

     

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    Your username is your universal username (UUN) that you use to login to other services such as email.

    When logging in for the first time, your password will not be recognised as the Oracle login page is not single sign on. For example, if you attempt to login with your staff UUN (e.g. jbloggs1) and then use the same password you use to log into myED or EASE, this will result in an error.

    To remedy this, please click on Forgotten Password and enter your UUN in the User Name box and click on Forgot password button. This will send an email to your staff email account, which will include a link to allow you to change your password.

    Please note: Student UUNs (e.g. s12345) and the formats "UUN@ed.ac.uk", "Firstname.Lastname" and "ed\UUN" are not valid usernames and will produce an error.

    If you are a staff member and do not have a staff email account, please phone 0131 650 8126 for assistance with gaining your login details.

    If you are a staff member and you do have a staff email account but are unsure what your login details are, please use the Forgotten Password feature.

    Further information can be viewed on the Accessing Employee Self Service page.

     

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    Information on resetting your password is available here.

     

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    If you are off on a long term absence e.g. maternity then you can request to receive a paper payslip for the duration of your absence. Please speak to your manager in the first instance.

     

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    Computers are available across campus for your use and a full list including availability is available here. You can access these computers by using your Universal Username (UUN) and password.

    There may also be local arrangements in place for you to access a computer. Please speak to your manager to confirm this.

    You can also access your payslip from Libraries or Internet cafes.

     

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    No, access to payslips will only be available via Employee Self Service.

     

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    If you are leaving the University, you will receive a paper payslip for your final payment. Before you leave if you wish to retain previous payslips you are advised to download any payslips you wish to retain.

     

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    A User Guide has been produced to assist you with the process of accessing your payslip.

    Your online payslip is an improved version on the current paper payslip and a guide to your new payslip has been produced.

     

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    Payslips from September 2016 will be stored and available to be retrieved from Employee Self Service.

    Please download any payslips and P60s you may need from our old Oracle payroll system by the end of July 2022.

     

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    Some android devices using the default browser will not allow you to view your payslip.

     

    You may find an alternative browser will work. For example, Firefox or Opera, which can be downloaded from Google Play to your device.

     

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    When using Chrome browser and attempting to download your payslip, the file format is not always saved as PDF format.

     

    If this happens, click on the Print button and change the printer destination to Save as PDF. See the User Manual for detailed information.