Information on applying for Interruptions of Study, Extensions and Leave of Absence.
Please be aware that all Concessin requests must be made IN ADVANCE, not retrospectively. Overseas students on an Interruption may be required to leave the country for the duration of the interrupted period.
Interruption of Study
If you know that going to be absent for over two weeks, you must apply for an authorised interruption of study.
Before completing the form, please discuss your application with your Personal Tutor and contact the Graduate School Office about your proposed return to study plan.
You should also consult the further guidance on authorised interruptions of study.
Taking an authorised interruption of study may have financial and visa implications. You are encouraged to speak with an advisor at the Edinburgh University Students’ Association Advice Place who can provide independent advice about the potential implications of taking an interruption.
International students may also wish to speak with a member of staff at the Student Immigration Service who can provide advice and guidance in relation to any visa implications which may arise as a consequence of taking an interruption.
You should send the completed form via your University email account, along with any supporting evidence, to the Graduate School Office, GradSchool.HCA@ed.ac.uk. The request will be subject to approval of the Director of the Graduate School and you will be notified of the outcome in due course.
Sharing of Information
Schools/Colleges will only share information regarding your Authorised Interruption of Study request with staff who have a legitimate need to access the information in order to consider your case or to provide you with support in relation to the issues raised. Please consult the Authorised Interruption of Study Privacy Notice for further information.
Should you feel that you need to extend your student record (i.e. period of study) you must contact your supervisor to request an extension concession for you. The request must be accompanied by a timetable showing what work has been done to date and the schedule of work to completion, with interim time lines. All extension requests require approval by the School and College.
Students holding Tier 4 visas should consult Student Immigration Services regarding visa implications.
Leave of Absence
The University requires all students to inform their school if they are travelling away from Edinburgh. If you need to work away from Edinburgh to conduct fieldwork for your thesis, a Leave of Absence must be approved by the School. A leave of absence means that you are still a student at the University of Edinburgh, you still have access to the University's facilities, and you are still undertaking work in relation to your degree programme, but are not physically in Edinburgh. We ask you initially to complete the following form:
This must be completed if you are away from Edinburgh carrying out research or attending a conference (either in the UK or abroad).
If you suffer from illness during term time which may affect your attendance or performance, especially if this means you have to take time off, please ensure that course organisers and your programme director are kept informed about this. You should also let the Graduate School know, at email@example.com, and provide the office with any medical certificates that are issued.
Taught students are expected be present during semester time in order to be able to engage with their study. Regulation 40 states that "Research Students are entitled to up to six weeks’ vacation leave in a year without applying for an interruption of study. Students must seek approval for vacation leave from their supervisor and the School Postgraduate Office. Visa restrictions may also apply in the case of International students." If you wish to take holiday leave, please ensure that you inform your supervisor and the Graduate School Office firstname.lastname@example.org. If you are a Tier 4 student, you are also responsible for checking any visa restrictions with Student Immigration Services.