Health & Safety Department

Healthy Working

Specific guidance on the Healthy Working package.

Introduction

The training consists of 6 core modules, plus 4 optional modules (covering sit-stand desks, dual monitors, smart phones and pregnancy) plus a test. This then leads onto a self-risk assessment questionnaire with further guidance on remedial actions if required. 

The training will take approximately 30 minutes to complete and should be done at your normal place of work.

It is a legal requirement for the University to offer this training to all staff who use a PC/Mac/laptop as part of their role.  It is not a legal requirement for users to complete it but we strongly recommend that they do, to ensure they work safely and comfortably, avoiding any issues which may arise out of working at a workstation.

*PLEASE NOTE* As the current circumstances dictate that a lot of us are currently working at home, this may be useful to complete for your set-up at home.  We recognise that staff may not currently have the ideal furniture and equipment, but this training may help everyone ensure they are working as safely and comfortably as possible at present.  Users may repeat this when back in work, at their normal workstation.  Further helpful information about working from home can be found at https://www.ed.ac.uk/health-safety/guidance/workplaces-general/homeworking

Log in

To log in, you will need to enter your University Log In (formerly EASE). This will launch your personal account within Cardinus. If you have any problems accessing the system, please contact your local Cardinus Administrator (see System Contacts at the bottom of this page).

Click to log in

Training

The areas of training consist of;

  • Introduction to Ergonomics
  • Sitting comfortably
  • Your monitor
  • Keyboard and mouse
  • Tablet
  • Avoiding discomfort

You can complete one section at a time and return later to continue. You must complete each section in full to save your progress. You must complete all the training sections to undertake the test and then the risk assessment.

If appropriate you can also choose to include additional questions relating to new or expectant mothers, sit-stand desks, dual monitors and smart phones in your training and risk assessment.

A training record and certificate can be printed after completing the online course.

If you would like to speak to your Administrator about your results, contact them directly.

Multiple work stations

If you have more than one workstation that you normally work at, for example, two offices on different campuses, or you work from home on a regular basis, then you may complete a risk assessment for each workstation. The system allows you to complete as many risk assessments as you wish. It would be helpful if you could add the location of your workstation in the last section of the risk assessment (any other comments section) to enable you and/or your Administrator to easily identify which risk assessment relates to which workstation.  Hot desk users do not need to complete a risk assessment for each desk, but should use the knowledge from the training to adjust each workstation to make it safe and comfortable to use (as you would do, for example, when you adjust your driving position in a car for the first time).

Further guidance and advice on DSE

The University policy and further guidance on the safe usage of DSE can be found in the Guidance section of this website.

A DSE flow chart has been produced to highlight the route of contact for the DSE training and risk assessment system.

  • DSE eye tests
  • Paper workstation assessments
  • Ill health issues related to DSE work
  • Leaflets and posters with exercises
  • Common keyboard shortcuts

System contacts

Please contact your local Administrator in the first instance.