Health & Safety Department

Latest news

Latest news from the Health and Safety Department.

Health and Safety Conference 2018

This year's Health and Safety Conference will take place in the Informatics Forum on the morning of the 20th of March 2018, starting at 9:30 am, with registration and coffee from 9:00 am.  The theme will be the role of managers within the University (including Principal Investigators (PIs), Research Group Leaders, etc.) in the management of health and safety, and the support for this role that is available both centrally and locally.

The programme will include topics such as the ongoing legal intervention, the role and influence of the Institute for Academic Development, issues from the PI's perspective and the most recent phase of audit visits with Aon.  The format will be a series of short presentations on these topics, followed by a short workshop to encourage attendees to think about who in their work area might have a responsibility for safety, and how we can provide better support for these people.

The conference is open to all School and Local Health and Safety Advisers, and others with a responsibility for health and safety in their workplace.  This can be booked via MyEd:


Health and Safety Bulletin - January 2018 Issue

We are pleased to let you know that the January 2018 issue of the Health and Safety Bulletin is now available to view and download.

Health and Safety Bulletin January 2018

Update on COSHH Health Passport System

The IS project to design and build the system is now finished and the final code has been deployed to live.

As well as acting as the COSHH health record for staff who require one, the system will also act as entry control to all CBS managed animal facilities, to replace their current paper based system.

We are rolling the system out within the CBS animal facilities in the next few months and if any other non-CBS staff will be involved or affected, they will be contacted via their School Safety Adviser/Health and Safety Manager.

User guides and process flow charts have been published at - this page also describes the purpose of the system and details information that all Researchers need to be aware of prior to accessing it.

As is highlighted in the user guides, CBS may restrict access to their animal facilities if Researchers do not comply with the entry requirements. However, in the short term whilst we are embedding the system and processes, no access will be restricted to any staff or students who currently have access, although normal CBS disciplinary processes will remain in place and be followed as required.

Once the system is embeded within CBS, we will begin the further roll out at School level. We would therefore ask that staff and students do not access the system until specifically asked to do so. This will enable us to manage the roll out and any training that may be required.

Consultation on implementing new and revised Workplace Exposure Limits

The Health and Safety Executive (HSE) is consulting on the implementation of new and revised Indicative Occupational Exposure Limit Values (IOELVs) for thirty-one chemical substances to help protect workers from the ill-health effects of exposure to hazardous substances in the workplace.

The consultative document sets out HSE’s proposals for establishing workplace exposure limits for the substances listed in the 4th Indicative Occupational Exposure Limit Values (IOELVs) Directive 2017/164/EU, in order to implement it in Great Britain.

Consultation began on 10 November 2017 and ends on 2 February 2018.

The ocnsultation document and online repsonse questionnaire can be found on the HSE website at

Vaccination Shortage - This information applies to the supply of Hepatitis A and B vaccine only

There is currently a worldwide shortage of Hepatitis B vaccine and Hepatitis A vaccine and this is likely to be the case until at least October.  OHU are working to conserve their current vaccine stock and only those unimmunised  individuals deemed to be at highest risk will be offered the vaccine.

The NHS are struggling to maintain a reliable supply and many GP practices and travel clinics have run out of stock.  This may have implications for you if you work with substances/tissue that potentially may be infected with the Hepatitis B or A virus or if you are planning work related travel to areas of high endemnicity of Hepatitis A/B infection. 

You must adhere to all risk reduction measures that are in place within your local area and as identified within the local CoSHH risk assessments to ensure that your potential inadvertent exposure to the hepatitis A and B viruses is reduced as far as is reasonably practicable.

If you have had a previous course of vaccine please obtain proof of that course.  This will ensure that any available vaccine supply is used appropriately.

Further information can be found on the Occupational Health Unit web page at


Mandatory training for those potentially exposed to laboratory animal allergens

On 20th August 2014, the Central Management Group (CMG) gave its full backing to the creation and delivery of 3 mandatory training courses for all Research Group Leaders, Principal Investigators and other relevant managers and supervisors who themselves are potentially exposed to animal allergens, and/or whose group members, or other relevant colleagues, would expect to have a similar potential for exposure, and all their staff/researchers in their groups. These courses were formally launched by the Director of Health and Safety in November 2016 via a letter to all applicable Heads of School.

The University Health and Safety Policy, Framework: Organisation has now also been updated with this information in 'Section 13 Principal Investigators (PIs), supervisors or managers', an extract of which can be found on the Principal Investigators and supervisors guidance webpage.

New Online Fire Safety Awareness Training

The University has introduced a new online Fire Awareness training course.  This is to ensure that every employee within the University receives information and training relevant to fire safety matters within the workplace.

This training will help the University meet its statutory obligations with regard to fire safety and is supported through the LEARN platform.   

New Online Fire Safety Awareness Training

University Optometrists

The University’s appointed Optometrist, Rodger and Smallridge, closed their Forrest Road branch and moved to Golden Acre some time ago. Although Golden Acre is accessible via one bus from the city centre, we appreciate this is not very convenient to staff in other campuses and takes up valuable time in travel. We therefore undertook a procurement exercise to appoint another University Optometrist. During this process, we interviewed five applicants from the areas around George Square and have appointed a further two Optometrists to ensure that staff have a varied choice of venues for their eye tests.

These are The Opticians at Marchmont, with their branch in Marchmont, and Browns the Opticians who have two branches, one in Clerk Street and one at Portobello. Rodger and Smallridge also continue as an appointed University optometrist for staff who wish to continue attending there.

As part of this process, we have also taken the opportunity to streamline the administration for authorising an eye test and all Optometrists will accept a University staff card as authorisation for a DSE/VDU eye test, replacing the letter of authorisation previously issued by the Health and Safety Department. Schools will also no longer receive an authorisation letter from our Department for the raising of a purchase order (PO) for DSE/VDU spectacles. Instead, staff (or the School/Department’s finance office depending upon school/departmental procedures) will be expected to liaise directly with their Optometrists of choice and supply them with a PO number.

Full details on this new process has been published on our website at, which is on the webpage  

This would also be a good time to remind staff that standard ‘free’ NHS eye tests rarely include a DSE/VDU portion (unless specified) and all staff who are eligible for these eye tests should use one of the appointed University Optometrists when possible.

Similarly, we have updated the process for the procurement of prescription safety spectacles, full details at, which is on the webpage

Environmental air pollution

Many countries have a much higher environmental air pollution than Scotland, sometimes at an unhealthy level - this aspect of travel and work needs to be considered prior to staff and students going to those countries.

If air pollution is a major risk of the country you are visiting, then the travel risk assessment should fully consider the risks from air pollution to which the individual(s) may be exposed, and identify suitable control measures in order to ensure all hazards are managed as far as practicable.

The Travel Risk assessment at has been updated with an annexe of guidance tro try and minimise the risk of exposure.

REACH and CLP Regulations

REACH and CLP Regulations are reasonably complex but ECHA have published one sheet documents which give a quick overview of the main points that are relevant to users of chemicals.  A basic one page guidance poster is availble at with a more indepth version at

More guidance on CLP is on our website at

University Health and Safety Policy

The University Health and Safety Policy has been reviewed and the new version officially launched at the recent Health and Safety Conference held in the Informatics Forum on 16th March 2016.

The Health and Safety Policy is issued upon the authority of the University Court. It is published in two documents - the University Health and Safety Policy and a Framework document, also divided into two - Organisation and Arrangements.

This policy replaces the Keynote Guide and 8 Parts of the previous policy and any local copies should be destroyed and  replaced with the new policy and any links updated. The old 8 Parts of the Policy plus the Keynote Guide are still available online for reference only.

The majority of the Policy remains unchanged, however, some key changes can be found on our website - Key changes to the Policy.

Tight fitting face masks and facial hair

To ensure that any tight fitting face mask, both half and full face masks, protect the wearer against hazardous substances, the person must be clean shaven. This requirement is discussed during the facefit testing process but it is worth reminding staff of this on a regular basis. Further information can be found at  and more specifically at