Latest news from the Health and Safety Department.
General Data Protection Regulations May 2018
The Health and Safety Department have published a new web page detailing our various Privacy Notices, as required by the General Data Protection Regulations. This webpage will also be accessible from all of our subsites in the Contact Us section (top right of each website).
University Health and Safety Policy Updated April 2018
The policy has been updated with a new Foreword by the Principal, Professor Peter Mathieson, as well as slightly amended Emergency Procedures, to ensure they are in line with those published on the University website at https://www.ed.ac.uk/contacts/emergency and https://www.ed.ac.uk/health-safety/about/contacts/emergency-procedures.
The updated policy can be found on our website at https://www.ed.ac.uk/health-safety/policy-cop/policy and is sent to all new staff with their contract paperwork as supplied by Human Resources.
Contact firstname.lastname@example.org if you require any new copies of the booklet.
Health and Safety Bulletin - May 2018 Issue
We are pleased to let you know that the May 2018 issue of the Health and Safety Bulletin is now available to view and download.
Update on COSHH Health Passport System
The IS project to design and build the system is now finished and the final code has been deployed to live.
As well as acting as the COSHH health record for staff who require one, the system will also act as entry control to all CBS managed animal facilities, to replace their current paper based system.
We are rolling the system out within the CBS animal facilities in the next few months and if any other non-CBS staff will be involved or affected, they will be contacted via their School Safety Adviser/Health and Safety Manager.
User guides and process flow charts have been published at https://www.ed.ac.uk/health-safety/online-resources/online-tools/health-passport - this page also describes the purpose of the system and details information that all Researchers need to be aware of prior to accessing it.
As is highlighted in the user guides, CBS may restrict access to their animal facilities if Researchers do not comply with the entry requirements. However, in the short term whilst we are embedding the system and processes, no access will be restricted to any staff or students who currently have access, although normal CBS disciplinary processes will remain in place and be followed as required.
Once the system is embeded within CBS, we will begin the further roll out at School level. We would therefore ask that staff and students do not access the system until specifically asked to do so. This will enable us to manage the roll out and any training that may be required.
Vaccination Shortage - This information applies to the supply of Hepatitis A and B vaccine only
There is currently a worldwide shortage of Hepatitis B vaccine and Hepatitis A vaccine and this is likely to be the case until at least October. OHU are working to conserve their current vaccine stock and only those unimmunised individuals deemed to be at highest risk will be offered the vaccine.
The NHS are struggling to maintain a reliable supply and many GP practices and travel clinics have run out of stock. This may have implications for you if you work with substances/tissue that potentially may be infected with the Hepatitis B or A virus or if you are planning work related travel to areas of high endemnicity of Hepatitis A/B infection.
You must adhere to all risk reduction measures that are in place within your local area and as identified within the local CoSHH risk assessments to ensure that your potential inadvertent exposure to the hepatitis A and B viruses is reduced as far as is reasonably practicable.
If you have had a previous course of vaccine please obtain proof of that course. This will ensure that any available vaccine supply is used appropriately.
Further information can be found on the Occupational Health Unit web page at http://www.ed.ac.uk/health-safety/occupational-health/news/vaccination-shortage
Mandatory training for those potentially exposed to laboratory animal allergens
On 20th August 2014, the Central Management Group (CMG) gave its full backing to the creation and delivery of 3 mandatory training courses for all Research Group Leaders, Principal Investigators and other relevant managers and supervisors who themselves are potentially exposed to animal allergens, and/or whose group members, or other relevant colleagues, would expect to have a similar potential for exposure, and all their staff/researchers in their groups. These courses were formally launched by the Director of Health and Safety in November 2016 via a letter to all applicable Heads of School.
The University Health and Safety Policy, Framework: Organisation has now also been updated with this information in 'Section 13 Principal Investigators (PIs), supervisors or managers', an extract of which can be found on the Principal Investigators and supervisors guidance webpage.
New Online Fire Safety Awareness Training
The University has introduced a new online Fire Awareness training course. This is to ensure that every employee within the University receives information and training relevant to fire safety matters within the workplace.
This training will help the University meet its statutory obligations with regard to fire safety and is supported through the LEARN platform.
Environmental air pollution
Many countries have a much higher environmental air pollution than Scotland, sometimes at an unhealthy level - this aspect of travel and work needs to be considered prior to staff and students going to those countries.
If air pollution is a major risk of the country you are visiting, then the travel risk assessment should fully consider the risks from air pollution to which the individual(s) may be exposed, and identify suitable control measures in order to ensure all hazards are managed as far as practicable.
The Travel Risk assessment at https://www.ed.ac.uk/staff/business-travel/travel-safety/risk-assessments-travel-plan has been updated with an annexe of guidance tro try and minimise the risk of exposure.
Tight fitting face masks and facial hair
To ensure that any tight fitting face mask, both half and full face masks, protect the wearer against hazardous substances, the person must be clean shaven. This requirement is discussed during the facefit testing process but it is worth reminding staff of this on a regular basis. Further information can be found at http://www.ed.ac.uk/health-safety/guidance/ppe/facefit and more specifically at http://www.docs.csg.ed.ac.uk/Safety/general/respirators/facial-hair.pdf.