Staff training

Academic and professional services staff can apply for funding for week-long training visits to our partner institutions.

What constitutes staff training?

The programme supports the professional development of HEI staff.  Any member of staff, whether academic or professional services, employed by the University of Edinburgh may apply for this funding. Training events abroad may be in the form of:

  • Job shadowing or observation
  • Attendance at workshops or courses
  • Attendance at a European staff training week

Training programmes should be built around personal and professional development, and may include knowledge transfer, sharing good practice, learning from shared experience, acquiring practical skills or discovering new ideas for learning and teaching. 

Conferences are not funded.

Lund was great.  We had an interesting week, combining a partner and faculty visit, meeting our students and the staff from Lund, and also networking with people from global offices around the world.

Janet Ellis, Student Support Officer, Business Schoolattended a Staff Training Week at Lund University, Sweden

Where can I go?


Staff can apply for a funded place to train abroad at any non-UK European university, or at any other non-UK European organisation which provides training. There is no need for an Erasmus agreement to be in place for staff training activities. You can check the website of the institution you are interested in to contact a relevant department to make a speculative enquiry about undertaking work shadowing or other training.

Staff training weeks

Many HEIs in Europe offer International Staff Training Weeks which offer a fixed training programme and provide an opportunity to meet with colleagues from many other universities in related fields at the same time. 

Staff training weeks normally include a combination of presentations, workshops, networking activities and cultural activities. They may be themed to attract participants from the same area of work. They can be a good introduction to your host institution and country and can be a good networking and information sharing opportunity as there are usually participants from institutions across Europe.  

Find International Staff Training weeks in Europe

Outside Europe

We also have partner institutions outside Europe, through the International Credit Mobility programme, where a training visit could be undertaken. 

If you are interested in undertaking a training visit to any of these partners, please email

Find out about our International Credit Mobility partners


Thank you so much for giving me the opportunity to spend a week abroad. I can only recommend it.

Laura Nagelschmidt, HR Servicesattended Staff Training Week at University of Jyväskylä, Finland

How do I apply?

Submit an Erasmus+ staff mobility application to

Applications received before 30 September 2018 will be given priority, but we will accept applications throughout the year as long as we have funds remaining.

Your application should demonstrate clear objectives and a provisional training programme covering at least the minimum number of training hours. It should also indicate how the visit will contribute to the wider strategic goals of the Service/College/School/University for Internationalisation.

Funding is limited and the application process may be competitive.  All applications will be assessed on submission, and the applicant will receive an email to advise on the availability and amount of funding. 

Successful applicants will be required to complete an Erasmus+ Staff Mobility Training Agreement and Grant Agreement prior to departure - these will be sent to the participant with confirmation of the funding allocated plus other important documents and guidance. The Training Agreement must be agreed formally by both the home and host institution and submitted at least one month prior to the planned visit. 


I’m back from Barcelona! This was an excellent trip, thank you for all your help in organising it!

Simon Fokt, Learning Technologist, School of Philosophy, Psychology and Language Sciencesundertook a week of meetings and job shadowing at Universitat Barcelona & UA Barcelona, Spain

What funding is available?

The grant is divided into travel allowance and subsistence allowance. The travel allowance can be paid to the staff member in advance of the mobility. The subsistence allowance will be paid after the mobility activity is completed. 

Participation or registration fees

The Erasmus grant does not cover any Staff Training Week participation/registration/course fees charged by your host institution. The Erasmus subsistence grant may be used towards such costs. 

Where a fee is charged, we suggest that you speak to your line manager to find out whether any departmental funds are available to support staff training or professional development activities such as Go Abroad for Staff. If this is not possible, then the cost of the course would fall to you as the participant.

For full details of travel and subsistence grant amounts, please see our Grant Allowances page.

Go Abroad Staff - Grant Allowances

Related links

British Council - Erasmus+ staff training