Staff toolkit

Welcome to the Exchange Coordinator toolkit

The information below is meant for Exchange Coordinators and School staff to help in all aspects of setting up and running an exchange. We have provided advice on supporting students, managing partners, promoting Go Abroad and well as a full list of our policies and guidelines, along with a list of resources to help you throughout the process.

Setting up a new exchange

Instructions on how to set up a new student exchange, manage your exchanges, and links to all current exchanges can be found here. 

Setting up a new exchange (PDF)

Exchanges Fair

Promoting Go Abroad opportunities to students

Template presentations to make students aware at an early stage of the study abroad opportunities available to them.

Promoting Go Abroad opportunities to students (PDF)

Exchange application process

Staff involved with administering student exchanges should familiarise themselves with the application process that students will go through and the policies that they must adhere to. These processes and documents can be found on the Student Exchanges website:

Student Exchanges - Application process

Edinburgh Exchanges Blog

Read the latest blog post by our exchange students:

Promoting Work Abroad Opportunities to students

As part of the Erasmus + Traineeship scheme, students can receive funding towards work placements in Europe.

Year planner

Typical calendar points for staff involved in Go Abroad.

Exchange Coordinator Year Planner (PDF)

Study Abroad

The Study Abroad Team in Edinburgh Global work alongside the College Visiting Student Offices in managing the processes for visiting students.

Benefits of going abroad

Students want assurance that an experience abroad will enhance their career prospects as well as their personal development.

Benefits of going abroad (PDF)

You are able to download the latest Exchange Coordinator Meeting minutes on our EASE protected page.

Exchange Coordinator Meeting minutes (secured)

Policies, plans and guidelines