Erasmus grant INCLUDE
An Erasmus grant is available to participating students to assist with the extra costs of studying and working abroad.
What is the Erasmus+ grant?
If you are undertaking a study or work placement in Europe, you may be entitled to an Erasmus+ grant to assist with the extra costs of studying and working abroad. Although the grant is paid to you directly by the University of Edinburgh, it is funded by the European Commission within the framework of the Erasmus+ programme.
The Erasmus+ grant is intended to be a contribution towards your living expenses whilst abroad. It will not cover all the costs of your year or semester abroad, and should not be factored in to budgeting for core living expenses.
Am I eligible for the Erasmus+ grant?
If you are undertaking an Erasmus+ study placement or traineeship (work placement), you will be entitled to an Erasmus+ grant as long as you meet the following criteria:
- You are registered on a full-time degree programme at the University of Edinburgh
- You are doing your placement in an Erasmus+ programme country
- Your placement lasts for at least three continuous months (study placements) or at least two continous months (work placements)
- If you are doing a study placement, it must count for credit towards your Edinburgh degree (work placements, however, can be non-credit bearing)
- You have enough Erasmus+ funding entitlement left to cover the entire duration of your placement (please see below for more information)
Erasmus+ funding entitlement
Under European Commission regulations, you can receive a maximum of 12 months of Erasmus+ funding per study cycle. The study cycles are as follows:
- First cycle: Bachelor or equivalent
- Second cycle: Master or equivalent
- Third cycle: Doctorate or equivalent
The 12 months of funding can be made up of Erasmus+ study placements, traineeships, or a combination of the two.
For example, if you have already received an Erasmus+ grant for a nine month study placement during your Batchelor's degree, you would only have another three months of funding entitlement available to you in that same study cycle.
Please note that we cannot pay you an Erasmus+ grant for part of a placement; you must have enough funding entitlement available to cover your entire time abroad.
How do I apply for the Erasmus+ grant?
Once the University of Edinburgh has accepted you onto a study or work placement, you do not need to complete a special application form to receive the Erasmus+ grant.
You will, however, need to complete specific tasks and documents in order for us to pay your grant.
The Go Abroad team will advise you how and when to complete these.
Please note that if you are doing two separate Erasmus+ placements (e.g. if you are a Modern Languages student spending two semesters in two different countries, or doing a study exchange then a work placement), you will receive a separate grant for each placement. This means you will have to complete these tasks twice.
How much will I receive?
The amount of the Erasmus+ grant is based on a number of different criteria, including:
- The duration of your stay abroad
- The country in which your host institution is based
- Whether you are undertaking a study or work placements
- Whether you are eligible for the supplementary grant
The tables below will help to give you an estimation of how much you are likely to receive on your Erasmus+ placement. Before reading the tables, please be aware of the following important points:
- The European Commission have recently updated the grant rates for the 2018-19 academic year. The amounts of each grant have increased, but please note that some countries have moved banding
- If you are applying for an Erasmus+ Traineeship over the summer break which has an end date of before 30 September, you will receive the 2017-18 grant amount; if your traineeship ends after 30 September, the 2018-19 rates will apply
- The amounts are listed as monthly rates, however, your grant entitlement will be calculated in days (30 days to the month)
- Although amounts are shown in EUR, you will receive your payment in GBP
- We will pay you by bank transfer into a UK bank account, using a fixed exchange rate set by the European Commission
2017-18 grant rates
Student exchange € euros
Traineeship € euros
Austria, Denmark, Finland, France, Ireland, Italy, Lichtenstein, Norway, Sweden
Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Germany, Greece,
Hungary, Iceland, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal,
Romania, Slovakia, Slovenia, Spain, Turkey, former Yugoslav Republic of Macedonia
2018-19 grant rates
|Country||Student exchange € euros||Traineeship € euros|
Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom
Austria, Belgium, Germany, France, Italy, Greece, Spain, Cyprus, Netherlands, Malta, Portugal
Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Slovakia, Slovenia, former Yugoslav republic of Macedonia, Turkey
As Switzerland is not currently part of the Erasmus+ programme, students going there will not be eligible for an Erasmus+ grant paid by the University of Edinburgh. However, you will receive alternative funding from your host university in Switzerland. You will receive full information about this from your host once you have been accepted to study with them.
When will I receive the Erasmus+ grant?
In line with the European Commission regulations, we will pay your Erasmus+ grant in two instalments.
This will be 70% of your total grant amount. We will pay this at the start of your placement, and upon submission of the following:
- Completed and signed risk assessment
- Signed grant contract
- Completed and signed learning agreement (for study placements) or training agreement (for traineeships)
- Certificate of arrival
- Online Linguistic Support first assessment (if applicable)
This will be the remaining amount of your total grant.
We will pay this once your placement has ended, and upon submission of the following:
- European Commission online feedback report
- Certificate of departure (for study placements) or traineeship certificate (for traineeships)
- Online Linguistic Support second assessment (if applicable)
Once we have sent your grant payment to Finance for processing, you should receive it in approximately two weeks for a UK bank account and one month for a non-UK bank account.
Please note that the above time frames are estimates.
Your grant payment may be delayed or withheld if you have not submitted the documents outlined above, or if the University of Edinburgh experiences a delay in receiving Erasmus+ funding from the British Council.
Repayment of grant
If you return earlier than planned from your Erasmus+ placement, you will be required to repay either all or some of the grant we have already paid you (depending on how early you return). Please bear this in mind if you need to make any changes to your Erasmus+ activity.
Please not that returning early from your time abroad is not normally a straightforward process, and should only be considered under exceptional circumstances. If you think you might need to return early, please contact the Go Abroad Office and your School Exchange Coordinator before making any decisions, to seek support and to ensure you are fully aware of the financial/academic consequences involved.
For 2018-19, a supplementary grant is available for students from lower-income backgrounds who are undertaking an Erasmus+ study placement or traineeship. This is equivalent to €120 per month for study placements and €20 per month for traineeships.
Eligibility for the supplementary grant depends primarily on your fees status:
Home/ Rest of UK (RUK) Students
Students from with either home (Scotland) or RUK fees status are eligible for the supplementary grant if your annual household income is £25,000 or less.
Students with EU or international fees status are eligible for the supplementary grant if your annual household income is below the average annual wage for their relevant country.
Please read the Erasmus+ Supplementary Grant guidelines document below to establish whether you are eligible and, if so, whether you need to submit an application. For those that need to submit an application, please download the application form:
The deadline for submitting your application and supporting evidence for the Supplementary Grant is two weeks before your exchange is due to begin, or by 1st September 2018 (whichever is sooner). If you submit your application after the deadline, it is very likely that there will be a delay in us paying your supplementary grant.
Please contact email@example.com if you have any questions about the supplementary grant.
Funding for students with disabilities
Additional grants are available for students with special needs where participation would not be possible without extra financial support. They are available in cases where additional costs would exceed the normal grant allocations and funds cannot be obtained from other sources.
The grant covers approved actual costs. Please ensure you provide details in your exchange/traineeship application in the appropriate section. We will contact you to discuss your situation in confidence as soon as possible if you wish to explore this possibility.