Erasmus grant INCLUDE
An Erasmus grant is available to participating students to assist with the extra costs of studying and working abroad.
Erasmus+ and the EU referendum
The University of Edinburgh is currently participating in the Erasmus+ programme, and will continue to do so until further notice.
Provided an agreement is reached with the EU that UK universities can participate in Erasmus+ projects after the UK has left the EU, students will be able to go abroad and receive funding through the Erasmus+ programme until the end of the current Erasmus+ programme in December 2020.
In the event of the UK leaving the EU on 29th March 2019 without a deal having been completed with the EU, students currently on Erasmus+ placements will be able to continue with their planned activity and receive Erasmus+ funding.
For students planning to start an Erasmus+ study/traineeship after Brexit, access to funding may be impacted in the event of a no-deal. The University is taking precautions to safeguard students against any adverse impact caused by Brexit, and is committed to ensure planned activity can continue with minimal disruption.
We will continue to monitor external developments and update current and future outgoing Erasmus students as more information becomes known.
Please refer to our dedicated EU news webpage for the most up to date details on the wider impact of the result of the referendum.
How does it work?
The Erasmus+ programme is funded by the European Commission and provides funding for students to study or work abroad in Europe. To claim Erasmus+ funding through the University, you must:
- Be currently registered on a degree programme at the University of Edinburgh
- Apply for a study or work placement in an Erasmus+ programme country
- To find out which countries this includes, see the Erasmus+ participating countries list
- Submit your Erasmus+ documents in due time once your application has been approved
How do I apply?
Erasmus+ study exchanges in Europe are mostly reserved for undergraduate students (with some exceptions depending on subject). Students must submit an application in their second year during the application period in November to go on exchange the following year.
If you are selected for an Erasmus+ study exchange, you will automatically be eligible for an Erasmus grant and you do not need to send a separate application for the grant.
You must secure a suitable work placement before you can apply for Erasmus+ Traineeship funding.
For further details, please visit the What is an Erasmus+ Traineeship? page within our Work Abroad section.
Once you have found a placement, simply send an online application for Erasmus+ funding about four weeks before your start date.
You will receive an email within two weeks to confirm if we are able to allocate Erasmus+ funding to your placement.
Applications for Erasmus+ Traineeship funding are open all year round.
Applicants can be in any level and subject.
How much will I receive?
Your Erasmus+ grant is calculated based on the duration and destination of your placement and your activity (study exchange or traineeship). The table below shows 2018/19 Erasmus+ grant rates:
|Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden||350€/month||450€/month|
Austria, Belgium, Germany, France, Italy, Greece, Spain, Cyprus, Netherlands, Malta, Portugal
Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Slovakia, Slovenia, former Yugoslav Republic of Macedonia, Turkey
Your total grant is calculated in euros, but will be paid in pounds to your UK bank account, using a fixed exchange rate for 2018/19 (£1 - €1.1227). Your total grant entitlement will be shown on your Erasmus+ grant contract, which you must sign before the start of your placement.
You won't be asked to send any receipts or justify how you spend your Erasmus+ grant. You can also cumulate the grant with other sources of funding, such as student loands, bursaries, salary from your employer or a private source of funding. However, please bear in mind that the Erasmus+ grant is intended to be a contribution towards your living expenses and will not cover all the costs of your time abroad.
When and how will I receive the grant?
Once your application has been approved for funding, we will be asked to save your bank details in our online system. Your grant will be transferred directly into your account once you have submitted the required documents (payments to UK bank accounts only).
Your grant will be paid in two instalments:
This will be 70% of your total grant amount. We will pay this at the start of your placement, and upon submission of the following completed documents:
- Risk assessment
- Grant contract
- Learning agreement or training agreement
- Certificate of arrival
- Online Linguistic Test (if applicable)
This will be the remaining amount of your total grant. We will pay this once you have completed your placement, and upon submission of the following:
- European Commission online feedback report
- Certificate of Departure or Traineeship certificate
- 2nd Online Linguistic Test (if applicable)
Once we have sent a payment request for your grant, you should receive it in approximately two weeks.
Whilst we endeavour to process all payments as soon as possible, during busy periods it may take a little longer for the grant to reach your account.
Your grant may also be delayed or withheld if you do not submit your documents in time, or if the University of Edinburgh experiences a delay in receiving Erasmus+ funding from the British Council. We strongly advise not to rely solely on the Erasmus+ grant for urgent expenses such as rent or core living needs.
Can I apply for funding several times?
You can receive a maximum of 12 months of Erasmus+ funding in total per study cycle:
- First cycle: Bachelor or equivalent
- Second cycle: Master or equivalent
- Third cycle: Doctorate or equivalent
You can use Erasmus+ funding towards one placement only, or use a combination of study and work placements. For instance, if you previously spent 9 months on an Erasmus+ study exchange, you can claim a maximum of 3 months' additional funding towards an Erasmus+ traineeship within the same cycle.
Please note that we cannot pay an Erasmus+ grant for part of a placement - you must have enough funding available to cover your entire time abroad.
A supplementary grant is available for students from lower-income backgrounds who are undertaking an Erasmus+ traineeship, in addition to the regular Erasmus+ grant:
- Study placements: Extra €120 per month (€4 per day)
- Traineeships: Extra €20 per month (€0.66 per day)
Eligibility for the supplementary grant depends primarily on your fees status - read our guidelines below to find out if you are eligible and submit an application form:
Remember to submit your application and supporting evidence for the supplementary grant two weeks before the start of your placement. Applications received after the deadline may incur a delay in paying your supplementary Erasmus+ grant.
Funding for students with disabilities
Additional funding is available for students with special needs, where participation would not be possible without extra financial support (e.g. where additional costs would exceed the normal grant allocations and funds cannot be obtained from other sources).
You can notify us of any requirements using the "Specific requirements" question on the application form. Alternatively, if you wish to discuss your situation in confidence, you can contact us by email at email@example.com (study placements) or firstname.lastname@example.org (traineeships).
What about my tuition fees?
If you normally pay a tuition fee to the University of Edinburgh, taking part in the Erasmus+ programme might affect this. To check what your fees will be, please refer to the Scholarships and Student Funding webpages:
What happens if I interrupt my placement or come back early?
If you change your placement dates, cancel or shorten your Erasmus+ placement, we will recalculate your Erasmus+ grant accordingly. This means you may have to repay part of the funding you've already received, based on your placement duration - so bear this in mind if you change your plans!
If your placement is shorter than the minimum duration (2 months for traineeships, 3 months for study placements), you will lose your eligibility for Erasmus+ funding and you might be required to repay the totality of the grant you've already received.