Student exchanges

How to apply

Read the step-by-step guidelines on how to apply to go on exchange, and once you are ready, complete your online application from this page. Applications for exchanges taking place in the academic year 2021/22 will open on 2nd November 2020 at 12 noon (GMT).

Exchanges application process

Before submitting an application to go on exchange you must first complete the following steps:

Step 1: Attend a pre-application information session

The pre-application information sessions will be delivered virtually, during October 2020. For more information and to sign up, please visit the following page:

Step 2: Research partner institutions

You should research prospective partners thoroughly before submitting your application. You can do this via the partner university's website. You should find out about course offerings, assessment, accommodation, and semester dates. 

Guidance notes for many of our University-Wide Exchange partner universities are also available here:

Partner guidance notes*

*Though these documents provide a useful guide, they may not be entirely up-to-date and  so you are also encouraged to refer to the partner institution’s website to obtain the most accurate information available.

Step 3: Read the relevant Exchange Application Policy

Read the Exchange Application Policy that relates to your application, in full.  

This document will guide you through all the procedures and policies relating to your exchange programme. You will be asked to confirm that you have read and understood it before submitting your application.

The Application Policies for University-Wide and Subject-Specific applications for 2021/22 will be published during October 2020 and will be available to download from this page.

Step 4: Complete online application

You may submit a University-Wide and/or a Subject-Specific application.

Applications for exchanges taking place in the academic year 2021/22 will go live on 2nd November 2020 at 12 noon (GMT). It will be possible to access the online application form from this page.

Step 5: Peer marking (University-Wide applications only)

The University-Wide application route includes a peer-marking element which all applicants must complete in order to for their application to be considered. Each applicant will be randomly assigned five anonymised personal statements to grade via Learn, and in turn, their own personal statement will be assigned to five other students for grading. Each personal statement will then be given an average score, after careful moderation from the SWAY team. Further information on the peer marking scheme is available in the University-Wide Application Policy and will be covered in the Exchange Pre-Application Information Sessions running throughout October.


Timeline for preparing to go on exchange
October Virtual Pre-Application Information Sessions
02 November (12 noon, GMT) Exchange applications open 
25 November (12 noon, GMT) Exchange applications close 
December - January Places offered to successful applicants
25 January (12 noon, GMT) Deadline to accept or decline offer (07 January at 12 noon (GMT) for University of California offer holders)
Late January - June
  • SWAY nominates students to partner university
  • Students complete host university application process
  • Attend compulsory pre-departure session
  • Complete necessary pre-departure paperwork - learning agreement, grant contracts, risk assessments 
  • Make practical arrangements - accommodation, visas, book flights, etc
June - October Depart on exchange