IT registration and important information for everyone starting work in GeoSciences.
Welcome to the School of GeoSciences
Please work your way through this page to complete your user account registration and familiarise yourself with the school’s IT services.
Staff and desk based postgraduate research students (PGR) will be provided a university managed desktop computer running Windows 10.
Scientific Linux 7 is available on request (on desktop computers only).
Our current standard desktop computer is an HP EliteOne 800 G4 with the following specifications:
- Quad core i5 CPU
- 16GB RAM
- 256GB SSD
- 23" screen 1920x1080
If you have alternative IT requirements, issues, or other questions please see the below page on how to contact us.
Registering your account
To register your account, go to the below link and click on 'New users register with EASE’.
Enter your UUN (University User Name) and initial password provided to you.
Once registered, you must also read and complete the following mandatory pages.
Data Protection Training
Email and Office365
The School of GeoSciences use Office365, a cloud based email service provided by Microsoft.
Your initial account address will be your UUN@ed.ac.uk. This is the username you will use to log in to Office365.
You may have already been asked to confirm an email alias for your account in the format email@example.com or firstname.lastname@example.org.
This is the email address that you will send and receive from. If you wish to apply for an alias, just contact us.
You can access your email on a managed Windows 10 machine by opening Outlook (you can find this by typing Outlook into the search bar).
For other operating systems, it is best to use the web interface found at:
For further assistance with email and a full list of services, such as out of Office, calendars and OneDrive, please view this page:
The University, and many institutions around the world, provide access to the wireless network called ‘eduroam’ (short for education roaming).
You can connect to eduroam with your username in the form of UUN@ed.ac.uk and using your normal password.
A setup tool and troubleshooting steps are available here:
The cloud printing service allows you to release your print job from any cloud printer on campus.
Your provided computer will already have the University’s cloud printers added.
To print, select either cloud colour or cloud mono from the printers list.
To log in to a printer, swipe your staff card over the card reader.
The first time you swipe your card you will have to log in with your UUN and password to ‘pair’ your card to your University account.
If you forget your card, you can log in manually by selecting the keyboard option on the printer home screen.
GeoSciences free quota allocations, printer locations, and fault reporting can be found here:
For further information on our printer’s functionality, as well as how to add the printers to a personal device, please see here for information:
We provide our users with multiple different file storage areas.
These drives are added automatically to University managed computers.
If you are on a personal device, you must connect to our network using a VPN before you can add a network drive, see the Remote working section for more details.
It is strongly recommended that you do not rely on saving data to your local computer, as this can be lost in a hardware failure – or potentially accessed by another user.
Mac computers will try to save data to your home space on the local hard drive, please always save data to a network location or OneDrive to ensure it is backed up.
|Storage area||Purpose||OS||Location||Full Path||Size|
|Network home drive||
This is your default account home space provided by GeoSciences.
This is backed up on weekdays.
|Windows||Click on the file browser, “this PC”, then the M: drive.||
|Linux||Open the home directory on the desktop.||/home/UUN|
|Mac||Go to finder, select the “go” menu, then “connect to server”.||smb:\\home.geos.ed.ac.uk\UUN|
|Network scratch space||
Scratch space is not backed up, is perfect for holding temporary data.
There is a link to this area within your home drive, a folder named “scratch”.
|Windows||Open the scratch folder on your home drive.||
|Mac||Open the scratch folder on your home drive.||smb:\\home.geos.ed.ac.uk\UUN\scratch|
|RDM Research DataStore||
This storage is provided to research staff and postgraduate research students only.
This is backed up daily.
|Windows||Click on the file browser, “this PC”, then the R: drive.||
|Mac||Go to finder, select the “go” menu, then “connect to server”.||smb:\\csce.datastore.ed.ac.uk\csce\geos\users\UUN|
The school provides a variety of software for you to use on our managed University computers, including programs specifically licensed for use within the school.
Not all software advertised will be available to our school due to licensing restrictions.
Software that falls into the restricted category will have a “request” button instead of “install”. All requests will be sent to us, where we can advise you further.
Users can install their own free or legitimate software from outside our catalogues but may not receive support for it.
Furthermore, if this software compromises security or interferes with service provision on the University Network, users will be asked to remove it.
Search for the “Software Center” in the start menu search bar to browse our range of software.
Open the “Self Service” app which will appear on the dock to browse our range of software.
Our Scientific Linux computers are equipped with a variety of scientific software and packages.
Linux users do not have root privileges to install packages but can compile software from source.
If you require additional software, contact us with your requirements.
If you are using a personal device, or out with the University network, you must connect to our network with a VPN (Virtual Private Network) before you can access your network drives and cloud printers.
Please go here to register and view setup guides:
Once you are connected to the VPN, you can access your network drives listed in the File Storage section.
Information on how to access your University computer remotely is here:
Linux compute servers
The school has a central compute Linux server Linux you can access to process data.
Please view the documentation here on how to use and access this service:
Purchasing IT equipment
If you wish to purchase additional or alternative IT equipment, you are required to do so with research funding, such as a grant or RTSG.
You can email us to discuss your requirements.
Written confirmation from your supervisor is then required to make a purchase, at which point we can draft a purchase order form for you.
Any IT purchases made through the school will remain property of the University, and must be returned when you leave the University.