FAQs for recently updated policies
Frequently Asked Questions for recently updated policies and procedures. The University has updated a number of important policies and procedures relating to anti-bribery, fraud and whistleblowing to counter a global rise in fraudulent activity such as cybercrime.
The policies are in line with UK legislation and help the University prevent and deter attempted fraud that could impact core aspects of University activity. They influence how we purchase goods and services and how we deal with gifts and hospitality, affecting many employees, agents and third-party suppliers. The University’s updated policies and procedures provide detailed guidance on how the new legislation may impact upon your area of work.
Which policies and procedures have been updated?
The four policies and accompanying procedures that have been updated and published online are:
- Anti-Bribery and Corruption
- Gifts and Hospitality
You can find them here: https://www.ed.ac.uk/finance/for-staff/financial-regulations-policies-and-procedures/policies-and-procedures
The policies will explain to staff and students:
- what fraud is, how to prevent it and how to report it.
- recognise bribery, how to prevent it and how to report it
- the process to follow when receiving or giving gifts/hospitality; the registers to maintain
- what whistleblowing is, the steps to take should you need to raise a concern and how you are protected by the law and the University
Who does this affect?
The policies and procedures affect everyone in the University. Everyone can be a victim of fraud or bribery.
In order to minimise risk in these areas, it is crucial that the University has good, pre-emptive advice for staff and students that clearly outlines the appropriate steps to take should they experience bribery or fraud and want to report their concerns by whistleblowing.
Where can I read the policies?
The policies and supporting information can be found on the Finance website:
Please note, the use of the terminology ‘Codes of Practice’ have been replaced by ‘Policies and Procedures’.
|Code of Practice on Reporting Malpractice and Raising Concerns under the Public Interest Disclosure Legislation (‘Whistleblowing’)||Whistleblowing Policy and Procedures|
|Code of Practice for Staff on the Receipt of Gifts, Hospitality and Other Benefits||Gifts and Hospitality Policy|
|The Procurement Code of Conduct||Procurement Policies and Procedures|
What do I need to do?
Please take the time to read the policies and procedures so you have a clear understanding of the steps to take. All members of staff must read and adhere strictly to the guidelines contained in this policy.
Who do I contact if I have questions?
Please use this form to submit any questions you have that are not answered in these FAQs.
What are the key changes?
You can find a summary of the key changes here.
How do I report suspected fraud, bribery and/or corruption
It is very important that you follow the correct procedure, which can be found here. Search for the policy and/or procedures relevant to your issue, and follow the instructions within the document.