Expenses Policy

The University Executive approved the updated Expenses Policy on 30th November 2021. The policy is effective from 1st April 2022.

The new policy takes into account the new Sustainable Travel Policy approved by the University Executive in March 2021. It has been updated both in order to allow for functionality changes that will be introduced through People and Money in August 2022 and also from audit recommendations from UKRI, one of our biggest external Research Funders.  

All travel taken on behalf of the University should be booked through the University’s Travel Management Service, Diversity Travel. The new online booking tool is now live and ready to use -

The Equality Impact Assessment (EqIA) has also been completed as part of our specific statutory duty to assess the equality impact of the revised policy against the needs of the general Equality duty.

We update the policy annually to make sure it’s up-to-date, operationally effective at all levels and compliant with our charitable purpose, public expectation and tax laws. The policy helps claimants and authorisers to understand what can and can’t be claimed for, what’s considered reasonable and what the exceptions are.

If you have any questions, please email or call 0131 651 5151 (option 1).


Relevant Documents: