Privacy Notice for SGPE Affiliation
Information about you: how we use it and with whom we share it
The Scottish Graduate Programme in Economics (SGPE) is a collaboration between eight Scottish universities: Aberdeen, Dundee, Edinburgh, Glasgow, Heriot-Watt, St Andrews, Stirling and Strathclyde. The SGPE MSc programme is currently hosted by the University of Edinburgh, who are the awarding body and where students study for the duration of the programme. The University of Edinburgh and the other SGPE institutions have the status of joint data controllers in relation to this privacy notice.
The SGPE is committed to protecting your privacy and keeping you informed of how your information is used. We will only record and process your personal details for the purposes set out in this privacy notice. Data will be kept secure from unauthorised access, use or disclosure. We will not sell, rent, trade or otherwise knowingly share or provide your personal information to any third party, except insofar as legally obliged to do so or as specified below.
We will disclose your information to SGPE staff external to the University of Edinburgh for the purposes stated in this privacy notice. This disclosure will be subject to the terms laid out in this notice and the data security requirements of the University of Edinburgh.
During the period that it is hosted at the University of Edinburgh, the SGPE is governed by further University privacy notices that are specific to services delivered.
Purposes of processing your data
The information you provide will be used by the SGPE and the University of Edinburgh for the administration of your position as an affiliate with us and, depending on training requirements/preferences, as a student on courses delivered by the University of Edinburgh. This includes the use of our services such as lecture capture, attendance and engagement monitoring, pastoral support, library facilities and virtual learning environments.
We do not use profiling or automated decision-making processes. A human decision maker will always be involved before any decision is reached in relation to you.
The legal basis for collecting and holding your information
The basis on which we process your personal data is performance of a contract, your consent or our legitimate interest.
We process the information you provide to us in making your application for SGPE affiliation in order to perform a contract or taking steps to enter into a contract. We also use the legal basis of contract in arranging the SGPE Residential Conference and any training that is compulsory for your affiliation status.
We use your consent to pass on your name and university affiliation to Wiley-Blackwell in order to process your membership of the Scottish Economic Society (free membership is available to all affiliated PhD students). We also use consent to pass on information about activities (e.g. relevant conferences and summer schools) that are not core to the SGPE. Consent is obtained during the affiliation application process and can be withdrawn at any time by contacting firstname.lastname@example.org.
In the case of our legitimate interests to process your personal data we are required to ensure that our interests are balanced against yours. We use legitimate interest for the following activities:
- Maintaining a record of your relationship with the SGPE
- Sending information communications electronically
- Arranging optional SGPE training
- Data cleaning (ensuring your contact information is up-to-date)
- Consultations (feedback, census, surveys and questionnaires)
You can object to us processing your data for the above purposes at any time by contacting email@example.com.
Please note that marks from SGPE courses and information about your affiliation status may be made available to your host institution as part of their assessment of your progress in your PhD study. Our legal basis for this is the contract which you enter into with the SGPE when you apply for affiliation.
How long we hold your information
The SGPE considers its relationship with alumni, supporters and other stakeholders as lifelong.
Dietary or accessibility requirements that you consent to provide when you plan to attend an event are deleted following the event.
Transcripts and degree certificates submitted as part of the affiliation process will be deleted following the outcome of your affiliation application.
Who we share information with
We will never sell your personal data to third parties and will only pass your data to those third parties providing a service for the SGPE or where under a duty to do so in order to comply with any legal obligation.
Personal data will not be shared with service providers other than those acting on the instructions of the SGPE. Where this is the case, a written contract will be put in place between the University and the provider to set out the purposes for which the information can be used and the security measures that must be in place. This contract will ensure that the service provider agrees never to use your data for any additional purpose not set out in the agreement with the University.
If you have any questions, please contact firstname.lastname@example.org
Continued Privacy notice
This privacy notice is continued at Continued privacy notice