School of Economics

Student Attendance and Engagement Monitoring

UK legislation relating to Points-Based Immigration requires all universities to monitor the engagement and attendance of their international students.

UG Monitoring Plan 2019-20

Introduction

The University of Edinburgh operates a Tier 4 Student Attendance and Engagement Policy, which applies to all international students studying in the UK with a Tier 4 Visa. This can be found on the Edinburgh Global wiki:

Tier 4 Student Attendance and Engagement Policy

Compliance is not optional and is required in order to support the University’s Sponsor Status for international students (and staff).  The data and the operational processes are liable to audit by UK Visas and Immigration.

However, it is the policy of the College of Arts, Humanities and Social Science to monitor the attendance and engagement of all students, as this provides a positive opportunity to identify and help those who might be having problems of one kind or another, or who might need more support.

The School produces an annual School Engagement and Monitoring plan, which outlines the procedures for monitoring student engagement in the School of Economics, in line with University and College Policy.

Key Points

Every School in CAHSS is required to record attendance at all UG and PGT classes/small teaching events for all students.  For Undergraduates, all core Non-Honours tutorials will be monitored. For larger Honours courses, tutorials or labs will be monitored, where they exist. Smaller Honours courses which do not have tutorials, lectures will be monitored. Attendance will be recorded in EUCLID for all students. All data is gathered and stored in line with University policies and guidance on data handling, as specified in the University’s Privacy Statement: Access the University Privacy Statement

In addition to class attendance, Schools are required to record further measures of engagement for all UG, PGT and PGR students.  These may be in the form of meetings with Personal Tutors/Supervisors, submission of coursework/attendance of mid-term examinations, or other programme milestones.

Undergraduate Engagement – School Events

Undergraduate Monitored Teaching Events (Years 1 – 4)

Teaching event engagement will be entered onto the engagement tab of student records by teaching staff during classes listed in the table below:

Course Code

Course

Year Group

Course Occurrence

Teaching Event

Event Occurrence

ECNM10022

Natural Resource and Environmental Economics

Honours

Full Year

Lectures

Weekly

ECNM08013

Economics 1

Non-Honours - Year 1

Full Year

Tutorials

Weekly

ECNM08006

Economics 2

Non-Honours - Year 2

Full Year

Tutorials

Weekly

ECNM10085

Advanced Mathematical Economics

Honours

Semester 1

Tutorials

Weekly

ECNM10061

Development Economics

Honours

Semester 1

Tutorials

Weeks 4, 5, 8 & 9

ECNM08004

Economic Principles

Non-Honours - Year 1

Semester 1

Tutorials

Weekly

ECNM08014

Economics 1 (VS1)

Non-Honours - Year 1

Semester 1

Tutorials

Weekly

ECNM08011

Economics 2 (VS1)

Non-Honours - Year 2

Semester 1

Tutorials

Weekly

ECNM10074

Economics of the Family

Honours

Semester 1

Tutorials

Weeks 3, 5, 7 & 9

ECNM10052

Essentials of Econometrics

Honours

Semester 1

Tutorials

Weekly

ECNM10087

International Economics

Honours

Semester 1

Tutorials

Weeks 2, 4, 6, 8, & 10

ECNM10095

Introduction to Environmental Economics

Honours

Semester 1

Tutorials

Weeks 4, 5, 8 & 10

ECNM10084

Policy Evaluation for Public Economics

Honours

Semester 1

Tutorials

Weeks 3, 4, 8 & 9

ECNM10088

Productivity, Growth and Development

Honours

Semester 2

Tutorials

Weeks 3, 5, 7, 9 & 10

ECNM10086

The Economics of Cities and Regions

Honours

Semester 1

Tutorials

Weeks 2, 5, 7 & 10

ECNM10070

Topics in Microeconomics

Honours

Semester 1

Tutorials

Weekly

ECNM10096

Key Developments in Modern Economic Analysis

Honours

Semester 2

Tutorials

Weekly

ECNM10056

Applications of Econometrics

Honours

Semester 2

Tutorials

Weekly

ECNM10066

Behavioural Economics

Honours

Semester 2

Tutorials

Weeks 3, 4, 5, 8, 9 &10

ECNM08003

Economic Applications

Non-Honours - Year 1

Semester 2

Tutorials

Weekly

ECNM10083

Economics of Asymmetric Information

Honours

Semester 2

Tutorials

Weeks 4, 6, 8 & 9

ECNM10092

Economics of Education

Honours

Semester 1

Tutorials

Weeks 3, 4, 8, 9 & 10

ECNM10081

Economics of Inequality

Honours

Semester 2

Tutorials

Weeks 3, 5, 8, 9 & 10

ECNM10089

Economics of Migration

Honours

Semester 1

Tutorials

Weeks 5 - 9

ECNM10007

Economics of Self-Management

Honours

Semester 2

Lectures

Weekly

ECNM10068

Economics of Sport

Honours

Semester 2

Tutorials

Weeks 3, 8 & 11

ECNM10032

Economics of Strategic Behaviour 1

Honours

Semester 2

Tutorials

Weeks 3, 5, 7 & 9

ECNM10036

Economics of Transition

Honours

Semester 2

Tutorials

Weeks 4 or 5, 6 or 7 & 10

ECNM10090

Experimental Economics

Honours

Semester 1

Tutorials/Labs

Weekly

ECNM10077

Issues in Climate Change Economics

Honours

Semester 2

Lectures

Weeks 4, 5, 8 & 10

ECNM08016

Statistical Methods for Economics

Non-Honours - Year 2

Semester 2

Tutorials

Weekly

ECNM10079

The Chinese Economy: Past and Present

Honours

Semester 2

Tutorials

Weeks 6, 7, 8, 9 & 10

ECNM10080

The Economics of Crime

Honours

Semester 2

Tutorials

Weeks 3 or 4, 5 or 6, 7 or 8 & 9 or 10

ECNM10069

Topics in Macroeconomics

Honours

Semester 2

Tutorials

Weekly

Undergraduate Monitored Assessment Events

Assessment engagement* will be entered onto the engagement tab student records by the relevant course secretary, in the days following the assessment due date/mid-term exam date. All assessment deadlines/mid-term exam dates will be published in the relevant course outline.

*This does not include examinations held within centrally arranged exam diets, which will be recorded by Student Administration.

Tier 4 students

Tier 4 students are required to meet 10 monitored contact points in each academic year. Student Administration is responsible for a number of these points. Schools are responsible for fulfilling the remainder, across a range of activities throughout the year. The table below outlines how contact points are distributed between Student Administration and Schools. These points will be monitored in addition to all School engagement events, as outlined above.

Level of studyStudent Administration Contact pointsSchool Contact Points
UG64

Tier 4 status can now be identified from a student’s EUCLID record.

Tier 4 Contact Points Recorded by School of Economics

Undergraduate Engagement Points
Undergraduate students - Year 1
WeekPointDefine the contact point type – (point 9 of the UoE Tier4 policy)DescriptionTimelineWho facilitates the point being recorded
Sem1 Week 21 MeetingMeeting with Personal TutorSeptemberPT/student support
Sem1 Week 42Engagement with StudiesEcon1 Block 1 TutorialOctoberTeaching staff
Sem1 Week 53Engagement with StudiesEcon1 MCQ1OctoberUG Administrator
Sem1 Week 84Engagement with StudiesEcon1 Block 2 TutorialNovemberTeaching staff
Sem1
Week 10
5 Engagement with Studies Econ1 Block 2 Tutorial December Teaching staff
Exam Diet 6Engagement with StudiesDecember ExamDecemberUG Administrator
Sem2 Week 2 7Engagement with StudiesEcon1 Block 3 TutorialJanuaryTeaching staff
Sem2 Week 5 8Engagement with StudiesEcon1 MCQ2FebruaryUG Administrator
Sem2 Week 6 9Submission of workEcon1 EssayMarchUG Administrator
Sem2 Week 8 10Engagement with StudiesEcon1 Block 4 TutorialMarchTeaching staff
Sem2 Week 10 11 Engagement with Studies Econ 1 Block 4 Tutorial March Teaching staff
Sem2 Week 11 12Engagement with StudiesEcon1 MCQ3AprilUG Administrator


Undergraduate students - Year 2
WeekPointDefine the contact point type – (point 9 of the UoE Tier4 policy)DescriptionTimelineWho facilitates the point being recorded
Sem1 Week 21MeetingMeeting with Personal TutorSeptemberPT/student support
Sem1 Week 42Engagement with StudiesEcon2 Block 1 TutorialOctoberTeaching staff
Sem1 Week 53Engagement with StudiesEcon2 MCQ1OctoberUG Administrator
Sem1 Week 84Engagement with StudiesEcon2 Block 2 TutorialNovemberTeaching staff
Sem1 Week 10 5 Engagement with Studies Econ2 Block 2 Tutorial December Teaching staff
Exam Diet 6Engagement with StudiesDecember ExamDecemberUG Administrator
Sem2 Week 2 7Engagement with StudiesEcon2 Block 3 TutorialJanuaryTeaching staff
Sem2 Week 3 8Submission of workEcon2 EssayFebruaryUG Administrator
Sem2 Week 5 9Engagement with StudiesEcon2 MCQ2FebruaryUG Administrator
Sem2 Week 8 10Engagement with StudiesEcon2 Block 4 TutorialMarchTeaching staff
Sem2 Week 10 11 Engagement with Studies Econ2 Block 4 Tutorial March Teaching staff
Sem2 Week 11 12Engagement with StudiesEcon2 MCQ3AprilUG Administrator


Undergraduate students - Year 3
WeekPointDefine the contact point type – (point 9 of the UoE Tier4 policy)DescriptionTimelineWho facilitates the point being recorded
Sem1 Week 21MeetingMeeting with Personal TutorSeptemberPT/student support
Sem1 Week 42Engagement with StudiesTopics in Micro Mid-term exam 1OctoberUG Administrator
Sem1 Week 53Engagement with StudiesEssentials of Econometrics Mid-term examOctoberUG Administrator
Sem1 Week 74Engagement with StudiesHonours Course Tutorial Block 2October/ NovemberTeaching staff
Sem1 Week 95Engagement with StudiesTopics in Micro Mid-term exam 2NovemberUG Administrator
Sem1 Week 10 6 Engagement with Studies Honours Course Tutorial Block 2 December Teaching staff
Sem2 Week 2 7Engagement with Studies Honours Course TutorialJanuaryTeaching staff
Sem2 Week 4 8Engagement with StudiesHonours Course Tutorial Block 3FebruaryTeaching staff
Sem2 Week 6 9Engagement with StudiesTopics in Macro/AofE Mid-term examFebruary/MarchUG Administrator
Sem2 Week 8 10Engagement with StudiesHonours Course Block 4 TutorialMarchTeaching staff
Sem2 Week 10 11 Engagement with Studies Honours Course Block 4 Tutorial March Teaching staff
Sem2 Week 11 12Engagement with studies / Submission of workApplications of Econometrics Mid-term exam 2 or other Honours Course AssessmentMarch/AprilUG Administrator


Undergraduate students - Year 3 - year abroad/industry
WeekPointDefine the contact point type – (point 9 of the UoE Tier4 policy)DescriptionTimelineWho facilitates the point being recorded
01Submission of workSubmission of Learning Agreement September Student Support
Sem1 Week 12Engagement for students undertaking research / work placements / study away from the University Email Confirmation of Arrival September PT/Student support
Sem1 Week 43Engagement for students undertaking research / work placements / study away from the UniversityVirtual 1-1 (SEM1) October PT/Student support
Sem1 Week 7 4Engagement for students undertaking research / work placements / study away from the University LEARN Survey November Student support
Sem1 Revision Week 5 Engagement for students undertaking research / work placements / study away from the University End of term feedback December Student Support
Sem2 Week 1 6 Engagement for students undertaking research / work placements / study away from the University LEARN view of Dissertation Presentation January Student Suport
Sem2 Week 2 7 Engagement for students undertaking research / work placements / study away from the University Virtual 1-1 (SEM2) January PT/Student Support
Sem2 Week 4 8 Engagement for students undertaking research / work placements / study away from the University LEARN view of Dissertation workshop February Student Support
Sem2 Week 7 9 Engagement for students undertaking research / work placements / study away from the University LEARN survey March Student Support
Sem2 Week 11 10 Engagement for students undertaking research / work placements / study away from the University End of year feedback April Student Support


Undergraduate students - Year 4
WeekPointDefine the contact point type – (point 9 of the UoE Tier 4 policy)DescriptionTimelineWho facilitates the point being recorded
Sem1 Week 1-21MeetingMeeting with Personal TutorSeptemberPT/student support
Sem1 Week 2-32Engagement with Studies Honours Course TutorialSeptember/ OctoberTeaching staff
Sem1 Week 4-53Engagement with StudiesHonours Course Tutorial block 1OctoberTeaching staff
Sem1 Week 6-7 4 Engagement with Studies Honours Course Tutorial block 1 October Teaching staff
Sem1 Week 7-8 5Engagement with StudiesHonours Course Tutorial block 2October/ NovemberTeaching staff
Sem1 Week 10-11 6Submission of work Submission of Honours Course AssessmentNovember/ DecemberUG Administrator
Sem2 Week 2-3 7Engagement with StudiesHonours Course Tutorial startJanuaryTeaching staff
Sem2 Week 4-5 8Engagement with StudiesHonours Course Tutorial block 3FebruaryTeaching staff
Sem2 Week 4-5 9 Engagement with Studies Honours Course Tutorial block 3 February Teaching staff
Sem2 Week 7-8 10Engagement with StudiesHonours Course Tutorial block 4MarchTeaching staff
Sem2 Week 9-10 11Engagement with Studies Honours Course Tutorial endMarchTeaching staff
Sem2 Week 11 12Engagement with StudiesSubmission of DissertationAprilUG Administrator

 

Undergraduate Monitoring Procedures

Process to identify cases of non-engagement
  • Key staff members will review the attendance records provided by Student Administration and the engagement records input by Schools on a regular basis, looking for exceptions to regular engagement, to identify students who may be experiencing problems.
  • BI reports, which feed from the EUCLID Engagement data tab, will be checked a minimum of every 2 weeks, to identify students with gaps emerging in attendance and engagement. The School will use BI suite to pull exception reports showing students with no engagement for 2/3 weeks, and begin by investigating these.
  • The School will follow up on any records of non-attendance provided to them by Student Administration (for instance, failure to attend a census, failure to confirm attendance, or absence from an entire exam diet), as well as on a lapse of engagement in School events.
Procedures for investigation and escalation cases of non-engagement
Escalation StageTriggerActionTimescale
Stage 1Unsatisfactory engagement
(lapse of engagement activity 2-3 weeks)
Informal warning email sent to student.
Escalation event 1 created.
Student is given 1 week to respond
Stage 2No response from student
(still no record of engagement activity during 4 week period)
Formal written warning sent to student, copied to Deputy Tier 4 Contact Officer.
Escalation event 2 created.
A further 2 weeks are given for investigation and before escalation to stage 3
Stage 3No response from student
(still no record of engagement activity during 6 week period)
Entire attendance and engagement record is checked, together with any information available from Personal Tutor. Student is summoned to an immediate meeting with Senior Tutor.
Escalation event 3 is created.
A further 2 weeks are given for investigation/to hold a meeting with the student before escalation to stage 4
Stage 4No response from student/did not attend meeting with Senior Tutor
(still no record of engagement activity during 8 week period)
Case referred to College.
Escalation event 4 is created.