Communications and Marketing

Image bank and photography consent

How to access our free image bank and advice on photography consent

Photo and video resources

Images whether they are moving or still, command attention and convey emotion. They help you, visually, tell your story about the University.

We maintain a bank of photographs for University staff to use in their teaching, learning, recruitment or marketing activities. All images remain copyright of the University of Edinburgh. 

The image bank is password-protected, see our Brand site for more information on access.

Brand (requires EASE authentication)

If you would like to contribute photographs to the image bank, please contact our Senior Graphic Designer, Susan Halcro.

istock image library

We also offer a free service to use images from the external image library, istock.

istock image library

If you require an image or images from the istock database, please email our designer, Susan Halcro, with the following details:

  • the image's web address
  • what the image is to be used for
  • the date by which you must receive the image(s)
  • your school/department

We will send you the largest size available (for future flexibility of use) and archive it.

Susan Halcro

Senior Graphic Designer

  • Content
  • Communications and Marketing

Contact details


  • Working days: Monday - Thursday

Photography consent

If you are commissioning photography or taking your own photographs or video of individuals for University use then you need to make sure that you have a legal basis for processing them – capturing and storing your information and publishing it in print or online.  Records Management publish information on how to comply with data protection requirements when using photographs on the internet or internally. There is also a template consent form which you can download and modify for your needs.

Records Management: Publishing photography


In all instances you should display a notice explaining that you are photographing/filming the event. You should also have hard copies of your privacy statement available.

Legal basis

The advice from the Information Commissioner’s Office is that we should use "Legitimate Interest" for processing images and video and that this should be reflected in the relevant privacy statement.

What is Legitimate Interest?

Image copyright

Images (photographs, diagrams and illustrations) are normally protected as artistic works under copyright law. This means that you need to secure the permission of the copyright owner if you want to use the image – this includes publishing, copying or sharing it online.

Copyright guidance

Related links