Biomedical Teaching Organisation

Late coursework submission

Guidance for Undergraduates and Postgraduates on what to do if you are having difficulty meeting your coursework deadlines.

All incourse assessment deadlines are published in course/programme booklets.  It is important that students familiarise themselves with these deadlines and plan ahead - all assessed work must be submitted by the given deadline. 

Plan your time

We expect our students to plan and organise their time accordingly (including contingency time) to manage multiple deadlines, other commitments e.g. part-time jobs, and possible IT problems. The key dates calendar details the assessment deadlines for all Undergraduate Biomedical Sciences courses and can be used as a tool to help our undergraduate students manage their time effectively. 

Biomedical Sciences Course Calendars

Late submission penalty

All coursework submitted to the BMTO is date and time stamped.  There is no period of grace (if work is submitted at any point after the time specified then it is treated as late).

Coursework submitted after the deadline will be subject to a late submission penalty in accordance with the University Taught Assessment Regulation 28 which states,

"Students need to submit assessed coursework by the published deadline. Where the student provides a good reason for late submission, Schools will consider accepting late submission of up to seven calendar days without exacting a penalty.” ...   ...late submission penalty is a reduction of the mark by 5% of the maximum obtainable mark per calendar day (e.g. a mark of 65% on the common marking scale would be reduced to 60% up to 24 hours later). This applies for up to seven calendar days (or to the time when feedback is given, if this is sooner), after which a mark of zero will be given.”

Extensions of up to seven days

Guidance to Regulation 28 indicates that extensions of up to seven days may be permitted if a student can provide evidence of circumstances beyond their control which affected their ability to submit the work on time.  Examples of circumstances which would be considered as valid/non valid for coursework extensions can be found under Regulation 28 in the Taught Assessment Regulations.

Where an extension of more than 7 days is required please contact your Personal Tutor to discuss submitting Special Circumstances.

Special Circumstances guidance

Policy and Form

Where considered appropriate you can submit a request for an extension to the deadline of up to seven days. We strongly advise you to seek advice from your Personal Tutor or student support team prior to requesting a deadline extension.

Extension requests can be submitted for individual written assessments only. If other forms of incourse assessment have been impacted by mitigating circumstances outwith your control (e.g. oral presentations or any form of group work) then you should contact your Personal Tutor and discuss submitting special circumstances.

Students must submit their request for an extension as early as possible and this MUST be submitted before the coursework deadline.  However, note that extension requests are expected to be used for short-term acute events so we would not expect to receive a request for an extension more than a week in advance of the deadline.  Ongoing, longer term mitigating circumstances impacting your studies in general should be discussed with your PT and special circumstances should be submitted.

Extensions cannot be considered after the deadline has passed and instead special circumstances should be submitted.

Extension Request Checklist

  • Extension Requests by Undergraduates must be made via the extension request form and submitted to before the coursework deadline.
  • Extension Requests by Postgraduates must be made via the extension request form and submitted to before the coursework deadline.
  • Students with Learning Profiles allowing for flexibility with coursework deadlines must still make a formal extension request each time.
  • Supporting documentation should be provided wherever possible

Please note submission of the extension request deadline form doesn’t constitute approval.  Approval/rejection of an extension request will be notified to students and their PT via the notes tool on their student record normally within 48 hours of receipt (longer at weekends).  A log of all extension requests will be maintained within the BMTO.  Students who are regularly submitting extension requests will be contacted and invited to discuss their circumstances with their PT.