Bayes Centre

Guide for Residents returning to the Bayes Centre

This guidance is intended to support those returning to the Bayes Centre.

Reopening timeline

Updated 26th August 2021 

Following official government guidance, on the 9th August Scotland moved ‘beyond level 0’. The Bayes Centre is now open between 8am-6pm Monday to Friday with reception staffed and our main door open between the hours of 9am and 5pm.  

 The health and safety of our community remains our primary concern. Therefore, following the release of updated guidance from the University’s Health and Safety team a small number of changes will be made to the building but please note that most previous measures will continue. A summary of these include: 

  • Meeting rooms and office spaces revert back to full capacity however meeting hosts are asked to ensure spaces do not become overcrowded. We would therefore encourage you not to use meeting rooms to their maximum capacity and book a larger space where possible/practical (G03 has a maximum capacity of 50). 

  • One way systems in the building removed, with the exception of spiral staircases where these will remain.

  • Events may be held within the building, subject to a suitable risk assessment. Please contact Bayes-events@ed.ac.uk for guidance. 

  • Face masks must continue to be worn in all circulation spaces, and where less than 1m distancing can be maintained (unless an exemption applies). 

  • Good hand hygiene continues to be expected of all building users by washing hands regularly with soap and water. 

  • Enhanced surface cleaning continues. 

  • Hybrid working is encouraged to manage campus numbers. 

Important Information

We have prepared the information below to help you understand the current building arrangements. However, more detailed information is provided in our Building User Guide, which we would encourage you to read and can be accessed at the link further down this webpage. 

Question Answer
Who can return to the building? In line with the latest Government guidance, staff may begin to return to offices in accordance with staff wellbeing discussions and business needs. We therefore support you to make these decisions as appropriate for your own organisations with the building fully accessible to you to enable this transition to begin.
What are the building opening times?

The building will be accessible from Monday to Friday, 8am-6pm with reception staffed from 9am-5pm from Monday 9th August.

Is the building staffed? Yes, our Facilities staff will be on-site Monday - Friday 9am-5pm.

Do I need to sign in and out? 

Yes, we ask you to continue to sign in and out of the building using the Univeristy’s building sign-in app. This is so that we can ensure all staff in the building are safely accounted for in the event of an emergency evacuation and also aids us with any test and protect requirements. You can find more information about the sign-in app and how to use it here 

Is social distancing still in place?

The Scottish Government has confirmed that physical distancing is no longer required in any settings from 9th August 2021. The University has considered the practical implications of this and will align with this change. However, a number of baseline measures will remain in place. Please read through the building user guide to find out more details.

Do I have to wear a mask?

Yes, even beyond level 0 masks are still a legal requirement must be worn whilst in the building circulation spaces at all times.

You may remove your mask whilst seated, for example at a workstation or in a meeting room but only if you can maintain a distance of 1m or more. Most desks in the Bayes Centre are large enough to maintain 1m whilst seated, with the exception of the smaller ‘booth’ desks in the accelerator graduate space and the booths in the level 3 open plan space.

You can find more information about the updated UoE regulations on face coverings here. 

What are the capacities for each room/office?

All meeting rooms and office capacities are now back to pre-COVID levels. However, we would encourage you not to use meeting rooms to their maximum capacity to ensure they do not become overcrowded. If you cannot maintain 1m between each participant whilst seated then you must wear a face mask (unless an exemption applies).

Meeting hosts are responsible for ensuring spaces do not become over crowded. If you need to know the exact capacity of a particular space please contact Bayes.Reception@ed.ac.uk 

Do I have to complete a building induction?

If you have your own office in the building then you do not need to book in advance but must ensure that your office does not become over-crowded.

If you are a Member or Accelerator participant, you must book your desk in advance using our new desk booking system.

If you are a Bayes staff member, you must book your desk in advance using the internal desk booking process on SharePoint

Do I have to book my visit in advance?

If you have your own office in the building then you do not need to book in advance but must not exceed the safe capacity of your office. If you are unsure of the current capacity of your office please contact Bayes.Reception@ed.ac.uk

 

If you are a Member, you must book your desk in advance using our new desk booking system. 

 

If you are a member of Bayes staff, you must book your desk in advance using the internal desk booking process on SharePoint. 

What safety and hygiene measures are in operation in the building? In line with Government guidance we will continue to maintain good hygiene measures of which frequent hand washing with soap and water is the primary recommended measure. We have also provided cleaning wipes/sprays and hand sanitizers throughout the building.
Where can I find more information about ventilation in the building? UoE Estates department have provided a detailed briefing document regarding ventilation across the Univeristy estate, you can find the document here
Can I book a meeting room? Yes, meeting rooms are in use and can be booked via Outlook or by emailing Bayes.Reception@ed.ac.uk. Please note that only Bayes residents are permitted to book meeting rooms. we would also encourage you not to use meeting rooms to their maximum capacity to ensure they do not become overcrowded. If you cannot maintain 1m between each participants whilst seated then you must wear a face mask (unless an exemption applies).
Are visitors allowed?

Visitors to the building are permitted but please notify Bayes.Reception@ed.ac.uk in advance of their visit where possible. Please also ensure visitors and signed in and out of the building at reception for health and safety reasons and to aid with any Test and Protect requirement.

What cleaning is in place?

The building is cleaned daily in the morning with an additional clean to touch points and toilets in the afternoon. 

Can I get tested for COVID? The University is running its own testing programme called TestEd. If you have a University UUN you may use this service. Further details can be found here
What should I do if I observe any safety or behavioural concerns? We take the current regulations very seriously and in order to ensure all residents feel safe we expect everyone to adhere to the current measures. If you see something you do not feel comfortable with please report it to Bayes.Reception@ed.ac.uk.

I was part of the Scale-up Accelerator programme – what are the arrangements for me?

If you were part of Cohort 3 or 4 of the Accelerator programme we have extended your access to Bayes until 31 December 2021. There are desks available for you to use in the building which you must pre-book in advance of your visit.
Is there any on-site business development support available?

Business development clinics are available. If you would like to book an appointment please email Craig.Skeldon@ed.ac.uk. 

Is the café open?

The café is now open. 
Can I hold events in Bayes? Events are now possible in the Bayes Centre, subject to a suitable risk assessment. Please note that maximum capacities in the Atrium space apply. These are 30 during core hours (8am-6pm) rising to 50 after 6pm. G.03 is also capped at a maximum capacity of 50. Please contact Bayes-events@ed.ac.uk if you wish to hold an event in Bayes.

Building Access Process

All returning residents are required to read the building user guide and Bayes Fire action plan. The below is a short summary of the steps you need to take to reinstate your access:

1. Read the Building user guide and fire action plan:

 

2Reactivating door access 

Once you  have read and understood the contents of the building user guide and fire action plan, please email Bayes.Reception@ed.ac.uk who will arrange for your door access to be activated.

 

Email Bayes Reception

Accessing the building 

If you have a private office then you do not need to book in advance, but must not exceed the safe capacity of your office. If you are unsure of the current capacity of your office please contact Bayes.Reception@ed.ac.uk 

 

Other residents must book your desk in advance using our new desk booking system below.  

 

If you are a member of Bayes staff, you must book your desk in advance using the internal desk booking process on SharePoint. 

 

Book a desk

 

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