What to do if you believe adverse circumstances impaired your academic performance or if you wish to make an appeal.
Normally, we would expect students to contact us if they faced adverse circumstances and were seeking an extension for an assessment. For details, please see page 23 of the Studying for Credit Guide.
The Studying for Credit Guide is available to download as a PDF.
If there is new information, or if you feel that adverse circumstances affected your performance even though you had been given extra time, you are entitled to bring this information to the attention of the Office of Lifelong Learning.
You should contact Graham Venters, Continuing Personal Education Coordinator in writing as soon as possible.
You must provide relevant documentary evidence, such as a medical certificate.
Your case will be considered by OLL’s Special Circumstances Committee, which meets in late July before the Final Assessment Board, and we will write to you to let you know the outcome of your case.
Please note that in order for a change of mark to be considered for a seen assessment on a 10-credit course, substantial evidence of attainment in another assessment or assessments would be needed.
Further information about the Special Circumstances Committee is available in PDF (requires a PDF viewer such as Adobe Reader).
An academic appeal is a request for a decision made by the Final Assessment Board to be reconsidered. There are limited grounds for appeal:
(a) substantial information directly relevant to the quality of performance in the assessment which for good reason was not available to the Final Assessment Board when their decision was taken.
(b) alleged irregular procedure or improper conduct of an assessment. For this purpose “conduct of an assessment” includes conduct of a meeting of the Final Assessment Board
If you have concerns about some aspect of your academic performance or assessment that were not made available to the Board, you should first of all raise these concerns as soon as possible with Graham Venters. Often such initial discussions fully address the student’s concerns without the need for a formal appeal.
If you decide, after you have raised your concerns, to submit an appeal then you should send your submission in writing (by email if possible) to email@example.com If you would prefer to submit your appeal by post, please send the information to:
Academic Appeals, Academic Registry
The University of Edinburgh
Old College, South Bridge
Edinburgh, EH8 9YL
as soon as possible, and no later than two weeks of receiving your record of credit.
In order to ensure that the Final Assessment Board can take decisions based on all the relevant information, students should already have contacted Graham Venters to make sure that information about circumstances which might affect the outcome of their assessment - illness, conduct of an assessment, other personal circumstances - had been made available to the Final Assessment Board before it first met.
University regulations clearly state: "Ignorance of the requirement [..] to report timeously factors which may have adversely affected [your] performance, or failure to report such factors on the basis that [you] did not anticipate an unsatisfactory result in the examination, can never by themselves constitute good reason".
You should be aware that the process of considering an academic appeal does take some time, with timescales being measured in weeks rather than days. For instance, after submitting your letter of appeal we will gather relevant factual information from the Convenor of the Final Assessment Board and any other relevant staff.
Whilst we aim to keep the process moving as swiftly as possible, the average time for a full appeal is 9 to 10 weeks.
This article was published on Sep 20, 2012