Academic regulations

What to do if you believe that adverse circumstances have had an impact on your ability to complete the work required for assessment by the due date. This procedure also applies if adverse circumstances occur on the submission date and prevent you from submitting when due.

Adverse and Special Circumstances - Late submission request

Students should contact us as early as possible and usually before the published assessment submission date, if they face adverse circumstances and wish to request a later submission date for an assessment. For details, please see ‘Art and Design Studies, Guide to Study and Assessment’.

Who to contact

You should complete the Late Submission Request form (link) and return it to:

Or post it to the Office of Lifelong Learning, Paterson’s Land, Holyrood Rd. EH8 8AQ

You must provide relevant documentary evidence, such as a medical certificate.

Adverse and Special Circumstances - Reporting after assessment

If there is new information, or if you feel that adverse circumstances affected your performance even though you had been given extra time, you are entitled to bring this information to the attention of the Office of Lifelong Learning.

Who to contact

You should contact Graham Venters, Continuing Personal Education Coordinator, in writing, as soon as possible and no later than 14 June 2015. For your case to be considered by the Special Circumstances Committee, you must complete OLL’s special circumstances form and provide relevant documentary evidence, such as a medical certificate.

Graham Venters CPE Coordinator Office of Lifelong Learning
University of Edinburgh
Paterson's Land
Holyrood Road
Edinburgh EH8 8AQ
Work: +44 (0)131 650 4400

What happens next?

Your case will be considered by OLL’s Special Circumstances Committee, which meets prior to each Final Assessment Board, and we will write to you to let you know the outcome of your case.

Academic Appeals

An academic appeal is a request for a decision made by the Final Assessment Board to be reconsidered. There are limited grounds for appeal:

Grounds for appeal

(a) substantial information directly relevant to the quality of performance in the seen or unseen assessments which for good reason was not available to the Final Assessment Board when their decision was taken.

(b) alleged irregular procedure or improper conduct of an assessment. For this purpose “conduct of an assessment” includes conduct of a meeting of the Final Assessment Board.

If you have concerns about some aspect of your academic performance or assessment that were not made available to the Board, you should first of all raise these concerns as soon as possible with Graham Venters. Often such initial discussions fully address the student’s concerns without the need for a formal appeal.

How to submit an appeal

If you decide, after you have raised your concerns, to submit an appeal then you should send your submission in writing (by email if possible) to If you would prefer to submit your appeal by post, please send the information to:

Academic Appeals, Academic Registry

The University of Edinburgh

Old College, South Bridge

Edinburgh, EH8 9YL

as soon as possible, and no later than two weeks of receiving your record of credit.

Please note:

In order to ensure that the Final Assessment Board can take decisions based on all the relevant information, students should already have contacted Graham Venters to make sure that information about circumstances which might affect the outcome of their assessment - illness, conduct of an assessment, other personal circumstances - had been made available to the Final Assessment Board before it first met.

University regulations clearly state: "Ignorance of the requirement [..] to report timeously factors which may have adversely affected [your] performance, or failure to report such factors on the basis that [you] did not anticipate an unsatisfactory result in the examination, can never by themselves constitute good reason".

How long will it take?

You should be aware that the process of considering an academic appeal does take some time, with timescales being measured in weeks rather than days. For instance, after submitting your letter of appeal we will gather relevant factual information from the Convenor of the Final Assessment Board and any other relevant staff.

Whilst we aim to keep the process moving as swiftly as possible, the average time for a full appeal is 9 to 10 weeks.

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