Students can view the key details held on their student record via MyEd. Changes to Contact Details, Address and Emergency Contact details can be made directly through the Student Personal Details channel on MyEd.
Requests for changes to Personal Details such as name and Date of Birth should be emailed from your University email account to firstname.lastname@example.org. Information about the documentation we require in order to make changes to your record is given below.
The Self Service User guide can be found at:
You can review and amend this information directly via the Student Personal Details channel on MyEd.
It is your responsibility to ensure that these are accurate and up-to-date.
Please use the facility available via the Student Personal Details channel on MyEd to ensure that we hold accurate and up-to-date details of a named person who can be contacted in the event of an emergency.
If there has been a change to information you provided us with at the start of your studies, please email email@example.com to inform us of a change to the following information:
You can change the name you would like to be known as via the Student Personal Details channel in MyEd.
For any other name change, such as Forenames and Surname (Family Name) please send your request either in writing to University of Edinburgh Student Records team, Student Systems, Old College, South Bridge, Edinburgh EH8 9YL or by emailing us from your student email account to firstname.lastname@example.org .
For a change to your surname, you should enclose a copy of a form of identification with your former name (other than your student id card), with your application, i.e. a driver's licence or a copy of the relevant pages of your passport.
In addition, your application should be accompanied by either a copy of a marriage or divorce certificate, or a Deed Poll certificate. Scanned copies of supporting documentation are acceptable.
The University's Trans Equality Policy is available at:
Requests for change to forename will be dealt with in line with this policy.
Current students who notify us of a change of name after they have registered their intention to graduate should be aware that it may not always be possible to graduate using their new name(s) and should check with Student Administration accordingly by emailing:
Once you have graduated it is not possible to retrospectively change the name held on your record or produce documentation in your new name (unless the name change request is covered by the Trans Equality Policy of the University).
If you wish to correct the information that we hold for your gender, please email email@example.com . Requests for change to gender will be dealt with in line with the University’s Trans Equality Policy at the URL link above.
If you wish to request a change be made to your nationality, please be aware that in accordance with Scottish Government fee regulations, your fee status cannot be changed once you are on programme.
A change in nationality may affect your funding if you are in receipt of a University scholarship or bursary.
Please send your request to change your nationality, either in writing, or by emailing from your student account to firstname.lastname@example.org .
You should enclose a copy of your current passport (a scanned copy is acceptable) and you may be asked for further documentation
If your date of birth is inaccurately displayed on the Student Record, please email email@example.com from your student email account advising us of the correct date of birth and attach a copy of a Birth Certificate or other official documentation which confirms your correct date of birth.
If you wish to withdraw from your studies at the University contact your Personal Tutor/Student Support Officer if Undergraduate, or Programme Director/Programme Supervisor if Postgraduate (as recorded on the Programme of Study Channel in MyEd).
They will inform the Student Records team (as well as any relevant people in the School/College) and your record will be amended appropriately. Withdrawing or Interrupting may have implications for your fee liability, loans, student finance and for international students their visas. See the Student Administration and International Office websites for details (links below)
If you wish to change your Programme of Study and/or your method of study (e.g. full-time, part-time):
Changing your Programme of Study and/or method of study may have implications for your fee liability, loans, student finance and for international students their visas
The changing, or selection, of courses after week 3 of the semester may have implications to your examination timetable (e.g. clashes) which is based on course selections as at week 3.
This article was published on May 9, 2014