College of Science & EngineeringCollege of Science & Engineering
Inaugural lectures

Lecture planning checklist

A list of specific responsibilities for planning the inaugural lecture.

Arrange suitable date

This should be done preferably not less than five months before the lecture.

Contact the Head of College's Secretary (50 5754) to arrange a date suitable for both the Head of College and the Principal. This should normally be within the first twelve months of the start of the Professor's appointment.

Book venue

The School should contact the Room Booking Unit (51 4179) to book the proposed venue. The majority have been presented in the Main Lecture Theatre, Michael Swann Building.

Ensure that technical support is booked for the duration of the lecture, particularly if demonstrations are to be used.

Organise reception

This should be done five months before the lecture.

A reception is held after the inaugural lecture to which the family of the newly inaugurated Professor and other guests are invited. A private supper or dinner can also be organised for invited guests only.

Submit lecture title

This should be done five months before the lecture.

Contact the Head of College's Secretary to confirm the title of the lecture.

Inform Communications and Marketing

This should be done three months before the lecture.

Liaise with Communications and Marketing in order to coordinate publicity for the lecture. They will also advise on photo opportunities and media interest.

Print invitations

This should be done not less than four months before the lecture.

Organise the printing of invitations.

Send out invitations

This should be done at least three months before the lecture for industry. It can be later for other invites.

See the suggested guest list.

Organise catering

This should be done one month before the lecture.

Submit biographical information on speaker

This should be done one month before the lecture.

Send the Head of College a short biography or CV of the lecturer, including a photograph, or the address of a website containing a photograph.

Inform College Office whether participants will be robed

This should be done one month before the lecture.

Day of lecture

Follow the separate checklist for the day of the lecture.

This article was published on Aug 11, 2011


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