Graduations

Graduation Registration

Winter 2012 registration is now closed

All students wishing to attend their Graduation ceremony must register online. Find out how to do so on this page

Step 1: read Graduation Information
Step 2: register by submitting the online registration form
Step 3: order academic dress if attending a ceremony; apply for extra tickets if required

Those who have not registered, but who are eligible to graduate in Winter 2012 will have their award conferred in absentia and will be contacted after the Ceremonies with further information.

Please check your address details in MyEd and tell us if your permanent home address has changed. You should do this by completing the online form.

Step 1: Graduation Information

When to register

You must register well in advance of your ceremony. Do not wait until you have been notified of your results, as this is too late. Your registration is received subject to the successful completion of your degree.

All students due to receive a degree, certificate or diploma can attend the relevant ceremony. Students who, for any reason, do not wish to attend a ceremony (graduate in absentia) do not need to complete an online graduation registration form, but should ensure that their home address is up-to-date in MyEd, because this is where their certificate will be sent.

If you require special arrangements please contact the Student Services Team to discuss your requirements.

The deadline for completion of the registration form is midnight Wednesday 31st October 2012.

Ceremony Dates/Times

Ceremony dates/times can be viewed on the Academic Registry website.

Students must graduate (in person or in absentia) at the allocated date/time.

There is no option to defer graduation or to graduate at an alternative ceremony unless the student can demonstrate unforeseen and significant extenuating circumstances which prevents attendance at the allocated ceremony. Extenuating circumstances may include students with serious illness, clashes with religious observance, or other comparable serious and unavoidable difficulties. Exceptional circumstances do not include work commitments, holidays, visa issues or similar. Deferral of graduation is at the discretion of Academic Registry and may be sought by emailing graduations@ed.ac.uk prior to the deadline for applying to graduate.

Unless otherwise specified, all ceremonies are held at the McEwan Hall. Ceremonies normally last between 1 hour and 1 hour 30 minutes.

Winter 2012 Ceremonies

Debt

Students who owe money to the University (this may be for fees, rent, fines, or any other charges) will not be permitted to proceed to graduation until settlement has been made. Students with any debt still outstanding 21 days prior to the day of the graduation ceremony will not be permitted to proceed to graduation.

This means that payment by debit card/credit card must be received 28 days prior to the graduation ceremony. If you have any concerns about outstanding debt, please contact the Finance Office.

Finance office

Address

The address submitted on your form will be used for the mailing of your graduation tickets and further details concerning the arrangements for your ceremony. If you are not attending your certificate will be sent to this address. Please indicate on the form if the address provided is your permanent new home address and your record will be changed accordingly.

Tickets

Once you have registered, your tickets and further information will be sent to you 2 to 3 weeks before your ceremony.You will automatically receive 2 guest tickets. Additional tickets, if available, are distributed via an online ballot.

Names

Only your preferred first forename (no middle names) and surname, as recorded on the University Student Record System (see MyED), will be printed in the Graduation Programme and in the newspaper. Your full name, as held on your record, will appear on your certificate. Names on certificates cannot be changed after graduation.

Press

You can agree / not agree to your graduation details being published in the newspaper or notified to a third party via the online registration form. It is not possible to opt out of having your name appear in the Graduation Programme if you are attending a ceremony.

MBChB students

By registering to graduate you are agreeing to the Sponsio Academica.

Medical Sponsio

Graduation Programme

As a graduand attending a ceremony, your name will automatically appear on the graduation programme, which is the University’s official record of the graduation ceremony. It is also customary for the University to provide graduands’ details (name and degree awarded) of both those attending a ceremony and those graduating in absentia to the press for publication on the day of graduation.

There is the opportunity when registering to indicate that you do not wish your name to appear in the list published in the press.

Gowns

If attending a ceremony academic dress (gown and hood) must be worn. These have to be preordered via Ede and Ravenscroft, the official robemakers to The University of Edinburgh.

This can be done online or by telephone (01223 861 854 - operating hours 9am-5pm Monday to Friday). Facilities for the deaf and hard of hearing or those with speech impairment is available using your Textphone - dial 18001 01223 861 854 to access RNID Type system.

Dress code

Male students are asked to wear a dark suit with a white wing collar shirt and white bow tie. Highland Dress, other National Costume is also acceptable. Female students are asked to wear a dark suit or dress.

Your academic gown and hood will be delivered to the venue for you to collect on the day of graduation. After the ceremony you should return your robes to Ede and Ravenscroft who will be situated at the venue, unless arrangements have been made with Ede and Ravenscroft for additional hiring time.

On the day

Graduation days are very busy so you should arrive in good time for your ceremony to allow time to register and collect your academic robes. You are asked to check in at the Registry, Old College, 9.30am-4.30pm on the day before your ceremony. If you are unable to do this you must check in at the venue on the day of your graduation. The check in, on the day of graduation, is situated in the basement area of the McEwan Hall.

Ceremonies are normally at 11am and 3pm. For the 11am ceremony students are required to check in between 9.00am and 10.30am at the latest. For the 3pm ceremony students must check in between 1.15pm and 2.30pm at the latest.

No student may take part in a ceremony unless they have checked in and received a seat ticket. Check-in must be completed no later than 30 minutes prior to the start of their ceremony. You should be seated no later than 20 minutes prior to the start of the ceremony.

Who should I contact if I have a query?

graduations@ed.ac.uk

Query regarding	Source	Tel
Graduation Registration/Ceremony Tickets/Ceremonies/General advice	Registry	0131 650 2845
Academic Robes/Photography	Ede & Ravenscroft	01223 861 854, operating hours are 9am-5pm Monday to Friday
Graduation Balls, Graduation Lunches, Photography and Merchandise	EUSA

Step 2: Complete the online form

The registration form is now closed.