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Planning Guidance 2013/14
Colleagues developing plans as part of the 2013/14 planning round, must consider procurement guidance, where they are planning to spend over £50,000 on externally purchased goods or services.
To ensure the University complies with its legal obligations to adequately advertise, and for the suppliers charter, proposed external expenditure over £50k for goods, equipment or external services of any sort (estimated over 48 months, if recurring) must be discussed with the Director of Procurement, and a plan for its purchase approved.
Procurement Plan for over £50k expenditure
The University Court Delegated Authorisation Schedule and Court Policy requires planning for any large, major or strategic projects, or where total acquisitions of goods or services aggregate in excess of £50k from a University-wide view.
There are legal obligations, so planning proposals must show a consideration of the appropriate procurement implications.
In order to confirm our Planning Round has taken due cognisance, we must identify:
- Proposed external expenditure aggregating above £50k (calculated on whole life cost basis e.g. 48 months cost-in-use/disposal or for recurring services.
- Whether expenditure is from unrestricted or restricted funding, charity or government sponsored funds.
- That plans for expenditure over £50k will have prior approval from the Director of Procurement; plans for over the OJEU threshold of approximately £174k, will have procurement qualified staff advice before going to market.
Please note that when procuring goods and services, consideration must be given to award criteria and contract conditions that fulfil the University's duties under the Equality Act 2010.
Proposals to purchase from internal service departments or approved contracted suppliers must also be identified. Information on approved contracted suppliers can be found at the Procurement Office website.
The University will procure any other goods/services/works according to the appropriate procurement journey process.
Guidance, training and awareness on the procurement law, whole life costs, drafting a procurement plan and procurement journeys are available from the Procurement Office.
This article was published on Dec 21, 2012