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Open Access guide for Wellcome Trust authors
As a condition of grant, the Wellcome Trust requires all Trust-funded researchers to make their peer-reviewed research papers available through UK PubMed Central (UKPMC) as soon as possible, and in any event no later than six months after publication.
What you need to know
You can comply with the policy by publishing in an Open Access journal, or Wellcome-compliant publisher, or by depositing the manuscript via the UKPMC submission service. If you are not sure what to do, you can consult the following list of journals and follow the advice prepared by the Wellcome Trust:
Paid Open Access
The Wellcome Trust’s favoured approach is to submit your manuscript to a journal that offers an open access option, i.e. the journal takes responsibility for depositing the final, published version of your paper in UK PubMed Central and making it freely available on the day of publication. Under this model the author pays a fee to the publisher to make their article accessible free online.
Procedure for claiming funds at Edinburgh
The Trust is providing additional funding to the University of Edinburgh to cover Open Access publication fees. Members of UoE who are Wellcome Trust grant holders can apply for money from this grant by completing and submitting a claim form.
The claim form may only be submitted if:
- the article has been accepted for publication
- the article is the direct result of research funded at least in part by the Wellcome Trust
- the publisher's scheme is Wellcome Trust compliant
Information Services can arrange payment of the open access charge directly to the publisher. This is the easiest method if the publisher has not yet been paid. If the publisher has already been paid, the relevant department can be reimbursed by internal transfer.
Note that page and colour plate charges cannot be paid under this scheme. Information Services has been advised that no exemption from VAT on open access charges is available.
The following documents are required before payment can be made:
- publisher's invoice or request for payment
- receipt or proof of payment (if the invoice has been paid and you are claiming reimbursement)
Send the materials (either electronic or hard copy) to the Research Publications Service.
This article was published on Jul 14, 2011