Permission to reproduce images
We can provide images from collections owned by the University, subject to various conditions. Images are provided for private study or non-commercial research, and cannot be used for other purposes unless you request and receive written permission from the University of Edinburgh’s Centre for Research Collections to do so. Please read this ENTIRE PAGE before completing the application form.
Forms
For permission to reproduce images from the Lothian Health Services Archive collection, please contact them via their website.
When do I need to seek permission?
We retain rights over the images of items we own, and you will need permission from us if you wish to reproduce images from our collections in:
- a book, journal or other printed publication
- a website, e-book or other electronic publication
- an exhibition panel, display poster or advertisement
- a television programme or recording
Copyright
The rights of copyright holders are quite separate to our ownership rights. If you want to reproduce images which are still within copyright protection and where the copyright is not owned by the University, you must produce written evidence that you have obtained permission to reproduce the images from the copyright holder. Only then can we grant you permission, as owners of the material, to reproduce the images. We are unable to offer to trace copyright owners for you. All users must abide by current legislation on Copyright and Data Protection which may restrict the reproduction of certain images. For further information on copyright please see our leaflet on copying services.
In accordance with UK copyright law, you may, without prior permission, quote insubstantial extracts transcribed from copyright material in our collections, and you may further use such material within the terms of current exceptions to copyright.
Terms and conditions: summary
Any reproduction of images from the CRC must be high quality. Normally, any permission granted will be on the condition that you use high-quality images provided by our Digital Imaging Unit, and that you acknowledge Edinburgh University Library and give the correct item reference.
Any requests to reproduce images should be directed in the first instance to the User Services Librarian in Special Collections. Please complete the application form provided. When we receive the completed form, we will send you a letter or email granting permission. Normally this will be on the condition that you pay us a fee and/or provide a free copy of your publication. Payment must be received 30 days prior to publication. Any rights granted will be non-exclusive and one-time unless otherwise stated. The letter of permission forms the basis of an agreement which is subject to our full Terms and Conditions on the application form.
Permission fees
We reserve the right to charge higher or lower fees depending on the item you want to use and the nature of your publication. Prices are per image and do not include VAT which will be charged at the applicable rate. These fees do not include the cost of reprographic work or copyright clearance. Substantial orders can be negotiated separately.
| Type of use | Single Country Rights | World Rights |
|---|---|---|
| Illustration within a printed publication, e-book or website | £35 | £50 |
| Book or CD/DVD cover | £60 | £100 |
| TV / film / front page of website | £75 | £150 |
| Exhibition / display / advertising / merchandise | By negotiation | By negotiation |
| Facsimiles / digital reproduction of whole work | By negotiation | By negotiation |
| Images from our Iconic Collections | £150 | £300 |
Discount for Edinburgh University staff: 20%
Any supervision (e.g. for film crew) will be charged at a minimum of £50 per hour.
We prefer to take payment via debit or credit card.
- Centre for Research Collections
- Edinburgh University Library
- George Square
- Edinburgh
- EH8 9LJ
- Tel:: +44(0)131 650 8379
- Fax: +44(0)131 650 2922
- Email:
- is-crc@ed.ac.uk
This article was published on Nov 14, 2012