Attending and Participating

• Audio: Use the room audio – turn your own off to avoid Echo. If the room doesn't have audio, pick one person to have audio enabled

• Bring your device: When you are in-person, bring a device to participate via chats, live reactions, and raise hands. Remember to turn off the the audio on your device

• Cameras on: Always if you are talking, everyone at the beginning and end to give a sense of personhood 

It is important to engage effectively with hybrid meetings as both in person and remote attendees. Below are some ideas to build a culture of inclusive effective hybrid meetings:

• Check your streaming tool is up to date on your device - to create the best experience, please make sure that the digital platform is updated to the latest version. We will recommend using Teams Room for your hybrid meetings.

• Try out features prior to your next meeting - make sure your audio and visuals are working before the meeting
• Give clear guidance to participants  - tell your participants how you'd like them to engage in the meeting. For example, if the meeting involves digital quizzes or polls, you might need to ask in-room attendees to bring their own devices so both online and in-room attendees can engage in the activities
• Set up rules for engagement - consider basic etiquette to enhance engagement. For instance, switch on your camera when voicing your question to the presenter
• Review your performance - reflect on how well you have performed to improve your next meeting

For more information on building effective hybrid meeting, please check our SharePoint site.

 Developing a culture of excellence in hybrid meeting - SharePoint (login required)

Microsoft also offers guidance on good practices for hybrid meeting.

Teams hybrid meeting participant best practices - Microsoft Teams | Microsoft Learn

More about Hybrid Meeting Spaces, including locations can be found below, including advice and consultancy about videoconferencing / hybrid meetings. To find the locations, sign-in here.

We encourage any staff wanting to use this facility to read the useful links below:

Getting the most out of Hybrid Meetings with Teams | The University of Edinburgh