Administration guide

This table provides staff and students with an indexed guide to all the major postgraduate administrative processes, linking out to the appropriate resources.

Each topic is hyperlinked to appropriate pages on the web. It does not supersede university regulations or policies, and wherever suitable the guide provides links directly to source documents so that duplication is avoided.

A
Topic	Key Information	Associated Forms	Comment
Academic Technology Approval Scheme	ATAS Procedure for CHSS Admissions Offices
Accommodation Services
Additional Programme Costs
Admissions	Admission Credit for time and fees spent Elsewhere		CPGSC Minute, 25 Oct 06, Section 8
	Admissions, Code of Practice New link needed
	Admissions, PG General InformationLink review pending
Advice Place, The
AHRC Scholarships 2013	AHRC Information to Students
Annual Review, Guidance on the First Year/Annual Reporting for Doctoral and MPhil Students	Guidelines on Conducting the Doctoral/MPhil Review	First Year PGR Report Form Annual PGR Report Form
Guidance on PGT Appeals
Applications, Postgraduate	UKBA Time-limits for Tier 4 Students - Important Guidance
Applications - PG (School of Education)		Scottish Qualification for Headship Application Procedure
		PGCert 3 to 14 Phys Ed Application Form
Arrival and Matriculation
Assessment Regulations (Taught and Research)	Masters Progression - 2012/13 Amendment to Regs
Associated Institution Criteria and Procedure
Attendance Monitoring Guidance

B
Topic	Key Information	Associated Forms	Comment
Bench Fees (See Additional Programme Costs in Table A)
Boards of Study
BOXI	Student Management Universe

C
Topic	Key Information	Associated Forms	Comment
Card Services			For students and staff
Certificate of Acceptance for Studies (CAS) information			Used by PG applicants to give us additional information so we can help them get their visas
Casual Workers	Revised Form - should be used for casual workers for work up to 2 consecutive months' duration	HR Form 100
CAS Information for Applicants	CAS Information for Students seeking visa extensions		Basic CAS information for Non-EEA applicants
CAS email for Visas			A CAS is needed for Non-EEA students to obtain a visa
Checklist for Examination of Research Degrees (PDF) Link review pending
Codes of Practice	External Examiners CoP		From QA Handbook 2004
	Mental Health CoP, Students New link needed
	Research, Good Practice CoP
	Supervisors/Research Students CoP
	Taught Students CoP
	Tutoring and Demonstrating
Collaborative Degrees	Setting of Fees
Collaborative Work (Policy, Guidelines and Templates	Collaborative PhD Degrees - Guidelines for MoUs and MoAs
	Collaborative Provision in Teaching
	Guidelines for Jointly Awarded PhD Programmes
	Doctoral Student Exchange Agreements
College Awards
College, Studying in
Committees - Operational Guidance
Complaints Procedure (Taught)
Complaints Procedure (Research)
Common Marking Scheme	Common Marking Scheme - Grade Descriptors
Concessions (inc actions if Research Council funded)	Guidelines for Interruptions of Study and Extensions	Concession (Extension of Studies) Request Form
		Leave of Absence Request Form
		Concession (Interruption of Studies) Request Form
Concession / Variation from usual Practice	Major concessions which contravene significantly the assessment regulations, etc		For use at College level
Consecutive Registration	See CPGSC Minutes Page 2, Item 4, Action 6		See Section 8.2.3
Continuing Professional Development, Guidance
Course Creation Approval and Maintenance (CCAM)
Course Monitoring (See QA)		Course Monitoring Form
Curriculum Framework

D
Topic	Key Information	Associated Forms	Comment
Death, Student Link review pending	Action by College PG Office
Deferring Applications, Recording in EUCLID
Degree Regulations and Programmes of Study
Devolution of Powers of Senatus
Disability Office	Information for prospective students who are disabled
Disability Office	Disabled Students, Adjustments Link review pending
Disclosure Assessment, Code of Practice (PDF) Link review pending
Disclosure of Information about Students, Guidelines
Discontinuation of Studies (PDF) Link review pending
"Distinction" Guidelines for Masters
Dissertations	Policy on use of languages other than English and Gaelic in theses and dissertations	Dissertation Guidance for CHSS Schools Dissertation Report Form
Distressed Students, Helping Link review pending			Guide for Staff

E
Topic	Key Information	Associated Forms	Comment
Edinburgh, Studying at
E-Mails - Direction to Students			Students must use their UoE email accounts
English Language Requirements	Policy on English Standards and Waivers
	(for staff) IELTS and TOEFL verification methods
ESRC Scholarships 2013
EUCLID
European Diploma Supplements (EDS) Link review pending
Examinations	Oral Exam (Viva) by Video Link (PDF)
	Examination of Thesis	Abstract of a Thesis (PDF)	PGR Assessment Regs, Section 1
	Exceeding normal thesis word limit	Access to a Thesis Form (PDF)
	Examinations - Masters by Research
	Examination of Research Degrees, Guidelines	CHSS Thesis Report Form Part I - Pre-viva (.docx) CHSS Thesis Report Form Part II - Post-viva (.docx) CHSS Thesis Report Form Part III - Post-exam comments by examiner on process(.docx) CHSS Thesis Report Form NEC - Post-viva non-examining chair's comments(.docx)
	Examination of Research Degrees, Guidelines	CHSS Thesis Report Form Part I(R) - Pre-viva (.docx) CHSS Thesis Report Form Part II(R) - Post-viva (.docx) CHSS Thesis Report Form Part III(R) - Post-exam comments by examiner on process(.docx) CHSS Thesis Report Form NEC(R) - Post-viva Non-Examining chair's comments(.docx)	Notice of Intention to Submit a Thesis Form (PDF)
	Internal Examiner Checklist for Theses
	Student Checklist for Research Degrees (PDF)
	Plagiarism

Examiners, nomination and management		Nomination of Examiners Form (Research) Examiners' Joint Recommendation (MSc by R dissertation)
Examiners, Guidance on Engaging External Examiners	Role of the External Examiner Visitors and Permitted Paid Engegement External Examiners Expenses External Examiners Code of Practice External Examiner Guidance External Examiners (Research) Fees	Reporting form templates for taught external examiners, taught external examiner nomination forms and Head of School comment sheet
Examiners, Notification of Progress/Awards Template for PGT
Excluding PG Students (University Policy)	Excluding PG Students (College Guidance)
External Supervisors, use of
Extensions of Study, College Guidelines		Concession (Extension of Studies) Request Form

F
Topic	Key Information	Associated Forms
Fees
First Year Reviews (MPhil/PhD) - Guidelines		First Year PGR Report Form
Forms, PG	List of Forms
Funding	University Scholarships Office
Funding	College Awards

G
Topic	Key Information	Associated Forms	Comment
Governance
Graduation		Graduation Payment Form

H
Topic	Key Information	Associated Forms	Comment
Helping Distressed Students
Honorary Staff as Supervisors
HR - Immigration Guidance			Mainly concerning the employment of staff

I
Topic	Key Information	Associated Forms	Comment
Immigration Advice from the International Office	Immigration Guidance from HR		Comprehensive advice
Immigration Guidance from the College
Institute of Academic Development, Support from
Integrated English for Academic Purposes (IEAP)
International Office
International Students, Advice
Interruption of Studies	College Guidelines	Concession (Interruption of Studies) Request Form
Interruption of Studies	Managing Retrosopective Interruptions of Study

J
Topic	Key Information	Comment
JACS Description	JACS Codes	Joint Academic Approval Scheme
Joining Instructions -Welcome to UoE	For New PGR Students - Welcome Event Sep 2012 For New PGT Students - Welcome Event Sep 2012
Joint PhD Degrees

K
Topic	Key Information	Associated Forms	Comment
Knowledge Exchange	Useful Documents

L
Topic	Key Information	Associated Forms	Comment
Lapsing of Students
Lay Summary (Thesis)
Leave of Absence (DRPS Reg 27)		Leave of Absence Request Form

M
Topic	Key Information	Associated Forms	Comment
Marketing	Marketing Guides
Masters	Guiding Principles behind Masters Programmes	Dissertation Report Form and School Guidance
	Masters by Research, Curriculum Framework
	"Distinction" Guidelines
	Masters by Research - Examination		All by Boards of Examiner wef Sep 08
	Masters Programme Specifications
Maternity Leave for Students
Matriculation	Confirming Attendance for Research Students on Field Work
MoU and MoA Policies and Documents
Memorandum of Agreement Template	The detailed implementation of an associated MoU for programmes and fields of study with other institutions
Memorandum of Understanding Template	The overarching document for programmes and fields of study with other institutions
Mental Health for Students, Code of Practice New link needed
Monitoring Student Progress

N
Topic	Key Information	Comment
New Programmes	New Masters Programmes Toolkit	Links to key information
Nomination of Examiners (NoE) Form
Non-Examining Chair, Guidance
Non-Graduating Students in CHSS, how to apply to attend a course (not a postgraduate degree programme)
Notification of Progress/Awards Template for PGT

O
Topic	Key Information	Associated Forms	Comment

P
Topic	Key Information	Associated Forms	Comment
Part-Time Study, Fees
Payment of External Examiners
Period of Study
PhD by Publication - Guidelines and Procedures
Plagiarism Link review pending
Portfolios, How to Submit (ECA Applicants)	Portfolios, How to Access (ECA Staff)
Postdoc Fellows, Registration
Pre-Arrival Guide for Students Link review pending
Professional Doctorates	See CPGSC minutes, page 2 item 5
Programmes, creation and management of taught programmes		Fee Policies and PGT Fee Spine
	Guidance on Costing PGT Programmes - Sustainability and Value		From CPGSC Oct 11
	Guiding Principles behind Masters Programmes
Programme Monitoring (see QA)
Programme Specifications	Programme Specifications - Creation Guidelines
Progression Management - CHSS Guidance	PhD Student Review Boards in Divinity	First Year PGR Report Form Annual PGR Report Form
Prospectus, PG

Q
Topic	Key Information	Associated Forms
Quality Assurance and Enhancement	Annual QA Monitoring	Course Monitoring Form
Quality - University Guidance
Quinquennial Review Guidance

R
Topic	Key Information	Associated Forms
Recognition of Prior Learning	See relevant section in the current DRPS concerning RPL
Regulations and Information for PG Students
Re-instatement of PhD study, to submit Thesis
Research, Masters - Examination Process		Masters Dissertation Report Form
Researcher Development
Research Students and Supervisors, Code of Practice	RCUK's Policy and Code of Conduct on the Governance of Good Research
Research Student Admission from Other Institution
Resubmission of Thesis
Retention Scheme, Office records
Review, First Year and Annual (MPhil/PhD) - Guidelines
Review Boards, PhD	PhD Student Review Boards in Divinity

S
Topic	Key Information	Associated Forms
Scholarships, general	College Research Awards	College Research Awards - Marking Guide
	College Awards by Subject Area	College Scholarships 2013 - Terms and Conditions
	Edinburgh Global Research Scholarship s	College Studentships 2013- Terms and Conditions
Skills Training for PG Students
Special Circumstances - Staff Action	Special Circumstances - Student Action	Special Cirumstances Form
Staff PG Scholarship Scheme
Students Association
Student Counselling Service Link review pending
Student Employment Service Link review pending
Students, General Information for Link review pending
Submitting early
Submission of research thesis
Supervisor Appointment	Supervisor Briefing Sessions
Supervisor Appointments, External Supervisors
Supervisor Appointment - Honorary Supervisors
Supervisors and Research Students, Code of Practice
Supervisor Guidance	Key Information - Presentation for Supervisor Briefings	Supervisor "Do's" and "Dont's" Sheet

T
Topic	Key Information	Associated Forms	Comment
Taught Programmes Link review pending	Viability	Masters Dissertation Report Form
Taught Students, Code of Practice
Teaching Load, Attribution of PhD Students
Thesis	Original Thesis Submission	CHSS Thesis Report Form Part I - Pre-viva (.docx) CHSS Thesis Report Form Part II - Post-viva (.docx) CHSS Thesis Report Form Part III - Post-exam comments by examiner on process(.docx) CHSS Thesis Report Form NEC - Post-viva non-examining chair's comments(.docx)
	Resubmission of a Thesis	CHSS Thesis Report Form Part I(R) - Pre-viva (.docx) CHSS Thesis Report Form Part II(R) - Post-viva (.docx) CHSS Thesis Report Form Part III(R) - Post-exam comments by examiner on process(.docx) CHSS Thesis Report Form NEC(R) - Post-viva Non-Examining chair's comments(.docx)
	Submission of a Thesis - Regulations	Notice of Intention to Submit a Thesis Form	See "Submission of Theses"
	Thesis Binding Regulations
	Lay Summary
	Length of Thesis - PhD by Research	Abstract of a Thesis Form	Regulation 1 (c) of Appendix 2. See also Section 5.10 of CoP 2009/10
	Length of Thesis - PhD by Publication		Regulation 2.6
	Thesis - Format and Binding standards
	Thesis Submission Guidelines - Steps to be Taken	Access to A Thesis Form
	Policy on use of languages other than English and Gaelic in theses and dissertations
		CD cover sleeve
Tips and Pitfalls
Transcripts Link review pending
Tutoring and Demonstrating, Code of Practice

U
Topic	Key Information	Associated Forms	Comment
UKBA Rules - Local Guidance Documents	From 4 Jul 11 - Showing "Progression" Evidence in CASs
	UKBA Time Limits for Tier 4 Students
Unconditional Offers

V
Topic	Key Information	Associated Forms	Comment
Visas - Guidance to Applicants, Students and Staff
Visiting PG Students from other Universities, Admission
Visitors and Permitted Paid Engagement
Viva by Video Link

W
Topic	Associated Forms	Comment
Web Development Project, impact
Withdrawal from Studies (PDF)	Student's Withdawal Form	The form is needed to formalise the request and to ensure the student is explicitly aware of the implications of leaving, of his/her responsibilities to sponsors of scholarships, and for leaving the UK (if a Tier 4 student) as soon as possible.
Workers and Postdoc Fellows, Registration

X
Topic	Key Information	Associated Forms	Comment

Y
Topic	Key Information	Associated Forms	Comment

Z
Topic	Key Information	Associated Forms	Comment

This article was published on Apr 13, 2011

Administration guide

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