Administration guide

This table provides staff and students with an indexed guide to all the major postgraduate administrative processes, linking out to the appropriate resources.

Each topic is hyperlinked to appropriate pages on the web. It does not supersede university regulations or policies, and wherever suitable the guide provides links directly to source documents so that duplication is avoided.

A
Topic	Key Information	Associated Forms	Comment
Academic Technology Approval Scheme	ATAS Procedure for College PG Office Staff
Accommodation Services
Additional Programme Costs
Admissions	Admission Credit for time and fees spent Elsewhere		CPGSC Minute, 25 Oct 06, Section 8
	Admissions, Code of Practice New link needed
	Admissions, PG General InformationLink review pending
Advice Place, The
AHRC Awards 2011	AHRC Information to Students
Annual Reviews (MPhil/PhD) - Guidelines
Guidance on PGT Appeals
Applications, Postgraduate
Applications - PG (School of Education)		Chartered Teachers/ Master of Teaching Application Form
		PGCert 3 to 14 Phys Ed Application Form
		PGCert Univ Teaching Application Form
		Scottish Qualification for Headship Application Procedure
Arrival and Matriculation
Assessment Regulations (Taught and Research)
Attendance Monitoring Guidance

B
Topic	Key Information	Associated Forms	Comment
Bench Fees (See Additional Programme Costs in Table A)
Boards of Study
BOXI	Student Management Universe

C
Topic	Key Information	Associated Forms	Comment
Card Services			For students and staff
Certificate of Acceptance for Studies (CAS) information			Used by PG applicants to give us additional information so we can help them get their visas
Casual Workers	Revised Form - should be used for casual workers for work up to 2 consecutive months' duration	HR Form 100
CAS Information for Applicants	CAS Information for Students seeking visa extensions		Basic CAS information for Non-EEA applicants
CAS email for Visas			A CAS is needed for Non-EEA students to obtain a visa
Checklist for Examination of Research Degrees (PDF) Link review pending
Codes of Practice	External Examiners CoP		From QA Handbook 2004
	Mental Health CoP, Students New link needed
	Research, Good Practice CoP
	Supervisors/Research Students CoP
	Taught Students CoP
	Tutoring and Demonstrating
Collaborative Degrees	Setting of Fees
Collaborative Work (Policy, Guidelines and Templates	Collaborative PhD Degrees - Guidelines for MoUs and MoAs
	Collaborative Provision in Teaching
	Guidelines for Jointly Awarded PhD Programmes
	Doctoral Student Exchange Agreements
College Awards		College Research Award Application Form 2009 (rtf)	CollegeResearch Award Application Form 2009 (pdf)
College, Studying in
Committees - Operational Guidance
Complaints Procedure (Taught)
Complaints Procedure (Research)
Common Marking Scheme	Common Marking Scheme - Grade Descriptors
Concessions (inc actions if Research Council funded)	Concessions (detailed process)	Extension Application Form
		Leave of Absence Application Form (Taught)
		Leave of Absence Application Form (Research)
	Guidelines for Interruptions of Study and Extensions	Interruption of Studies Application Form
Concession / Variation from usual Practice Link review pending	Major concessions which contravene significantly the assessment regulations, etc		For use at College level
Consecutive Registration	See CPGSC Minutes Page 2, Item 4, Action 6		See Section 8.2.3
Continuing Professional Development, Guidance
Course Creation and Maintenance (CCAM)
Course Monitoring (See QA)		Course Monitoring Form
Curriculum Framework

D
Topic	Key Information	Associated Forms	Comment
Death, Student Link review pending	Action by College PG Office
Degree Regulations and Programmes of Study
Devolution of Powers of Senatus
Disability Office	Information for prospective students who are disabled
Disability Office	Disabled Students, Adjustments Link review pending
Disclosure Assessment, Code of Practice (PDF) Link review pending
Disclosure of Information about Students, Guidelines
Discontinuation of Studies (PDF) Link review pending
"Distinction" Guidelines for Masters
Dissertations	Policy on use of languages other than English and Gaelic in theses and dissertations	Dissertation Report Form and School Guidance
Distressed Students, Helping Link review pending			Guide for Staff

E
Topic	Key Information	Associated Forms	Comment
Edinburgh, Studying at
E-Mails - Direction to Students			Students must use their UoE email accounts
English Language Requirements	Policy on English Standards and Waivers
	Impact of UKBA Regulations on Evidence of English Competence
	(for staff) IELTS and TOEFL verification methods
EUCLID
European Diploma Supplements (EDS) Link review pending
Examinations		Masters External Examiners Report Form (QA.EE.2)
	Award of Distinction - Guidelines
	Oral Exam (Viva) by Video Link (PDF)
	Examination of Thesis	Abstract of a Thesis (PDF)	PGR Assessment Regs, Section 1
	Exceeding normal thesis word limit	Access to a Thesis Form (PDF)
	Examinations - Masters by Research
	Examination of Research Degrees, Guidelines	Examiner's Report Form Pt 1 and 2 (PDF)	Notice of Intention to Submit a Thesis Form (PDF)
	Internal Examiner Checklist for Theses
	MPhil	MPhil Resubmission Form (PDF)
	Student Checklist for Research Degrees (PDF) Link review pending
	Plagiarism Link review pending
Examiners, nomination and management	Engaging External Examiners - Meeting UKBA Regulations	Nomination of an Examiner Form (Taught) - QA.EE.1	Form amended May 08
		Nomination of Examiners Form (Research)
		Examiners' Joint Recommendation (MSc by R dissertation)
External Examiner (Masters) Administration Process	Fee Scale (Sep 04 onwards)		As amended at 14 May 08 CPGSC
	Reimbursement of Expenses	Contract Employment Form (F95) - Revised Jan 09	Not applicable to staff
	External Examiner Code of Practice	External Examiner (PGT) Report - QA.EE.2
		External Examiner Expenses Claim Form
External Examiner (Research)	External Examiners (Research) Fees
External Supervisors, use of
Extension of Study	College Guidelines	Extension Application Form

F
Topic	Key Information	Associated Forms	Comment
Fees
Forms, PG	List of Forms
Funding	University Scholarships Office
Funding	College Awards Link review pending

G
Topic	Key Information	Associated Forms	Comment
Governance
Graduation Link review pending		Graduation Form 2010
Graduation Link review pending		Graduation Payment Form

H
Topic	Key Information	Associated Forms	Comment
Helping Distressed Students
Honorary Staff as Supervisors
HR - Immigration Guidance			Mainly concerning the employment of staff

I
Topic	Key Information	Associated Forms	Comment
Immigration Advice from the International Office	Immigration Guidance from HR		Comprehensive advice
Immigration Guidance from the College
International Office
International Students, Advice
Interruption of Studies	College Guidelines	IoS Application Form
Interruption of Studies	Managing Retrosopective Interruptions of Study

J
Topic	Key Information	Comment
JACS Description	JACS Codes	Joint Academic Approval Scheme
Joining Instructions -Welcome to UoE
Joint PhD Degrees

K
Topic	Key Information	Associated Forms	Comment
Knowledge Exchange	Useful Documents

L
Topic	Key Information	Associated Forms	Comment
Lapsing of Students
Lay Summary (Thesis)
Leave of Absence (Reg 4 and 8.3)		Leave Application Request Form (Research)
Leave of Absence (Reg 4 and 8.3)		Leave Application Request Form (Taught)

M
Topic	Key Information	Associated Forms	Comment
Marketing	Marketing Guides
Masters		Dissertation Report Form and School Guidance
	Masters by Research, Curriculum Framework
	"Distinction" Guidelines
	Masters by Research - Examination		All by Boards of Examiner wef Sep 08
	Masters Programme Specifications
Maternity Leave for Students
Matriculation	Confirming Attendance for Research Students on Field Work
Memorandum of Agreement Template	The detailed implementation of an associated MoU for programmes and fields of study with other institutions
Memorandum of Understanding Template	The overarching document for programmes and fields of study with other institutions
Mental Health for Students, Code of Practice New link needed
Monitoring Student Progress

N
Topic	Key Information	Comment
New Programmes	New Masters Programmes Toolkit	Links to key information
Nomination of Examiners (NoE) Form
Non-Examining Chair, Guidance

O
Topic	Key Information	Associated Forms	Comment
OSF/UoE Scholarship		PG Application Form for the Award	Guidance Notes for the PG Application Form
OSF/UoE Scholarship		OSI Scholarship Application Form

P
Topic	Key Information	Associated Forms	Comment
Part-Time Study, Fees
Payment of External Examiners
Period of Study
PhD by Publication - Guidelines and Procedures
Plagiarism Link review pending
Portfolios, How to Submit (ECA Applicants)	Portfolios, How to Access (ECA Staff)
Postdoc Fellows, Registration
Pre-Arrival Guide for Students Link review pending
Professional Doctorates	See CPGSC minutes, page 2 item 5
Programmes, creation and management of taught programmes	Support Documents for New Programmes
	Guidance on Costing PGT Programmes - Sustainability and Value		From CPGSC Oct 11
Programme Monitoring (see QA)
Programme Specifications	Programme Specifications - Creation Guidelines
Progress, Annual Reviews	Guidance New link needed	First Year & Annual Report Forms New link needed
Progress, Annual Reviews	PhD Student Review Boards in Divinity
Prospectus, PG

Q
Topic	Key Information	Associated Forms
Quality Assurance and Enhancement	Annual QA Monitoring	Course Monitoring Form
Quality - University Guidance
Quinquennial Review Guidance

R
Topic	Key Information	Comment
Recognition of Prior Learning	RPL Paper (Endorsed by CPGSC)	CPGSC Minute, 25 Oct 06,Section 8
Regulations and Information for PG Students
Re-instatement of PhD study, to submit Thesis
Research, Masters - Examination Process	Masters Dissertation Report Form
Researcher Development
Research Students and Supervisors, Code of Practice	RCUK's Policy and Code of Conduct on the Governance of Good Research
Research Student Admission from Other Institution
Resubmission of Thesis
Retention Scheme, Office records
Review, First Year and Annual (MPhil/PhD) - Guidelines
Review Boards, PhD	PhD Student Review Boards in Divinity

S
Topic	Key Information	Associated Forms
Scholarships, general	College Research Awards	College Research Awards - Marking Guide
	College Awards by Subject Area
	Edinburgh Global Research Scholarship s
Skills Training for PG Students
Special Circumstances - Staff Action	Special Circumstances - Student Action	Special Cirumstances Form
Staff PG Scholarship Scheme
Students Association
Student Counselling Service Link review pending
Student Employment Service Link review pending
Students, General Information for Link review pending
Submitting early
Submission of research thesis
Supervisor Appointment	Supervisor Briefing Sessions
Supervisor Appointments, External Supervisors
Supervisor Appointment - Honorary Supervisors
Supervisors and Research Students, Code of Practice
Supervisor Guidance	Key Information - Presentation for Supervisor Briefings	Supervisor "Do's" and "Dont's" Sheet

T
Topic	Key Information	Associated Forms	Comment
Taught Programmes Link review pending	Viability	Masters Dissertation Report Form
Taught Students, Code of Practice
Teaching Load, Attribution of PhD Students
Thesis	Thesis Report Form - CHSS
	Submission of a Thesis - Regulations	Notice of Intention to Submit a Thesis Form	See "Submission of Theses"
	Lay Summary
	Length of Thesis - PhD by Research	Abstract of a Thesis Form	Regulation 1 (c) of Appendix 2. See also Section 5.10 of CoP 2009/10
	Length of Thesis - PhD by Publication		Regulation 2.6
	Thesis - Format and Binding standards
	Thesis Submission Guidelines - Steps to be Taken	Access to A Thesis Form
	Policy on use of languages other than English and Gaelic in theses and dissertations
		CD cover sleeve
Tips and Pitfalls
Transcripts Link review pending
Tutoring and Demonstrating, Code of Practice

U
Topic	Key Information	Associated Forms	Comment
UKBA Rules - Local Guidance Documents	From 4 Jul 11 - Showing "Progression" Evidence in CASs
Unconditional Offers

V
Topic	Key Information	Associated Forms	Comment
Visas - Guidance to Applicants, Students and Staff
Visiting PG Students, Admission		Visiting PG Students, Application Form
Viva by Video Link

W
Topic	Key Information	Associated Forms	Comment
Web Development Project, impact
Withdrawal from Studies (PDF) Link review pending
Workers and Postdoc Fellows, Registration

X
Topic	Key Information	Associated Forms	Comment

Y
Topic	Key Information	Associated Forms	Comment

Z
Topic	Key Information	Associated Forms	Comment

This article was published on Apr 13, 2011

Administration guide

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