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Requesting a project
The process of requesting a project.
Capital projects range from refurbishment and re-modelling of buildings to extensions and new builds.
Capital Projects fall into four types - categorisation of major capital development projects is based on an assessment of:
- Cost
- Impact
- Complexity
- Reputation
The project type will determine the University’s approach in terms of Gateway principles.
| Strategic projects are typically estimated to cost around £20 million and upwards |
|---|
| Major projects are typically estimated to cost between £10 million and £20 milllion |
| Minor projects are typically estimated to cost up to £10 million |
These projects must be discussed, in the first instance, with a senior member of the College or Support Group (SG) management team, preferably the College or SG member who attends the University’s Estates Committee.
If the project proposal is to be progressed further, a strategic assessment, to satisfy the requirements of Gateway 0, is required.
The College or SG member of the Estates Committee will advise on such matters and make the necessary arrangements with colleagues in Estates and Buildings to present a paper to the Estates Committee. This is the first key step of the Gateway process for project management.
Annual small projects programme
There is an annual budget available for small works - typically £3 million per annum to be shared between the Colleges and Support Groups. Bids are invited each year as follows:
| Role | Date | Action |
|---|---|---|
| Vice-Principal | First week in August | *Request Heads of Colleges and Support Groups to submit their bids in priority order for schemes. |
| Estate Programme Administrator | Last week in October | Receive and sort bids. |
| Depute Director of E&B (Works)/Premises Manager/Estate Programme Administrator | November | Meet with Heads of Colleges/Support Groups (or nominees) to review bids and finalise costs/priorities to be presented to Estate Committee for approval. |
| Depute Director of E&B (Works)/Estate Programme Administrator | December | Submit prioritised programme to the Estates Committee and seek formal approval. |
| Estate Programme Administrator | December/January | Advise College/Support Groups/Estates staff of Estates Committee outcome. |
* In terms of the bidding process, the Corporate Services Group (CSG) and the Student and Academic Services Group (SASG) will in effect act as one group together with the Information Services Group (ISG) and three Colleges there will be five bidding units.
Maintenance
If the project request is of a maintenance nature please contact Estates Operations/Premises Teams.
This article was published on Apr 7, 2011