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About the University's mail service.
The University post room locations are:
| Building | Phone |
|---|---|
| Old College | 508008 |
| Medical Buildings | 508296 |
| James Clerk Maxwell Building | 508600 |
Internal mail
In addition to the deliveries within the four main areas: George Square, Old College, Kings Buildings and Old Medical School, the internal mail system also covers the following areas:
- Chancellor's Building (Little France)
- Easter Bush Estate
- Easter Bush Veterinary Centre
- Edinburgh College of Art
- Moray House
- Pollock Halls of Residence
- Queens Medical Research Institute (Little France)
- Royal Edinburgh Hospital
- Royal Hospital for Sick Children
- Royal Observatory
- R(D)SVS, Summerhall
- Sports & Exercise, The Pleasance
- Western General Hospital
To ensure the mail is treated as internal mail, you are required to place the wording “ D-/ ”on the front of the envelope. This is not required when using our internal mail envelopes.
External mail
All items of outgoing mail should bear the appropriate area (numbered) stamp which is allocated to the school or department.
The practice of only stamping the top letter is unacceptable as there is always the possibility that unstamped envelopes could accidentally enter the Internal Mail System.
Replacement or new stamps can be requested from the Senior Janitor in Old College.
Cost
All mail processed by the Post Rooms will be sent 2nd Class unless the post clearly indicates that 1st Class, Registered, Express or Recorded is required.
It should be noted that costs of postage are now dependant on envelope size as well as weight and departments can significantly reduce their postage costs by avoiding using A4 envelopes wherever possible and folding documents into either A5 or DL envelopes.
Bulk mail
Any Schools or Departments who have bulk mailing pending should contact the appropriate Post Room to give prior warning, failure to do so could result in a delay in processing their mail.
Returned mail
In compliance with the Royal Mail's new Conditions of Service, all outgoing mail should now bear a return address on the rear of the envelope, to ensure any undelivered mail is returned to the sender.
In future, any undelivered mail that does not comply with this requirement will be disposed of by the Royal Mail.
Delivery times
All outgoing registered, recorded or express mail must be in the post room s by 4:30pm at the latest. This is to allow processing before Roayl Mail make daily collections around 5pm.
This article was published on Nov 24, 2009