The aim of this guidance is to provide staff with helpful and practical guidelines to assist in formatting exam papers to make them as accessible as possible for all users.
These guidelines do not supersede any specific exam adjustments recommended for individual students. These should still be implemented.
This guidance was produced by the Technology Information and Communication Group (subgroup of the Student Disability Committee).
It is impossible to make one document accessible to all users but the following suggestions can assist in making the document as accessible to as many users as possible. This should mean fewer requests for exam papers in alternative formats.
Some general formatting guidelines are:
- Size/Type –minimum font size of point 12 should be used
-A sans serif type face such as Verdana, Calibri or Arial
-Avoid underlining and use of italics. It is better to use bold to format documents
-Ensure documents are left aligned, not fully justified.
-Use a paper thick enough to ensure that the print on one side of the paper is not visible on the other.
- Contrast/Text Colour – a dark text on a light background is best and good contrast between the two for example black on yellow not red on pink.
-use an off white paper which is matt not glossy
-Number pages to aide with navigation.
-Try to ensure no information is conveyed by the use of colour alone e.g. don’t make most important items red. If unavoidable then put the red items in bold too. This will mean that those with colour blindness can also identify the important items.
- When using abbreviations and acronyms give them in full on the first occasion they are used.
- Make sure charts/tables/images have meaningful labels and follow the principles above.
- Try and make sentences as short and simple as possible, avoiding long paragraphs and blocks of text without simplifying the text. Advice on this can be found at:
Electronic/ Online Exams
Electronic exams are becoming more common and the principles are just the same. The main elements to bear in mind when producing an electronic exam paper are:
QuestionMark Perception is a specialised system which can create multi-choice type assessments for delivery over the web. The authoring tools offer little formatting choices and for most students these are acceptable. However for those students requiring reasonable adjustments regarding formatting contact the Educational Design and Engagement Team (EDE) as soon as these requirements are known so that they can create a custom template to meet the student’s needs. The team can be contacted via the IS Helpline:
For more information on QuestionMark Perception visit the website: http://www.ed.ac.uk/information-services/learning-technology/assessment/perception/introduction
Contacts/ Further Information
For further information or to request this document in an alternative format, please contact the Disability Information Officer.