The University's rules and guidance on expenses are shown on these web-pages.
The contact details of those supporting the payment of expenses are noted below.
Please contact :
Travel or other activities which give rise to an expense should only be undertaken with the prior approval of the budget holder.
Expenses' claims must be authorised by the budget holder or his delegated authority. The budget holder and senior University staff must arrange that their expenses are approved by a more senior member of staff or the school finance officer or by an arrangement agreed by the Director of Finance.
The University will accept or reimburse reasonable travel, subsistence and other costs incurred by a member of staff in the furtherance of his or her duties for the University, however
The following types of expenditure will be normally be reimbursed:
The following expenditure will not normally be reimbursed:
Staff expense claims should be made through the online claim system, eExpenses. Further details on the eExpenses system, including how to register, are available on the Finance Department Wiki.
Further information in relation to claiming
Access to the Finance Department Wiki requires EASE login.
It is not normal to provide an advance of expenses for travel but where a reasonable case can be made to the Budget Holder, and with the agreement of Finance, an advance can be made but the Budget Holder remains accountable for managing the recovery of the advance.
Please refer to further guidance on reimbursement of expenses for the circumstances when an advance payment may be made.
Forms for claiming payment of forms in advance are available to download from the Finance Department Wiki.
The University's policies on reimbursement of expenses and travel and subsistence are available to download.
Approved mileage rate for expenses claims can be found on the HMRC website.